Free Vehicle Use Agreement for Business Template
VEHICLE USE AGREEMENT FOR BUSINESS
This Vehicle Use Agreement (the "Agreement") is made between [Your Company Name] ("Employer") and Adrienne Daniel ("Employee") on this 15th day of June 2052.
I. Purpose of Agreement
The purpose of this Agreement is to outline the terms and conditions regarding the use of a company vehicle by the Employee for business purposes, ensuring safe and efficient operation during work-related tasks.
II. Vehicle Details
The vehicle provided to the Employee for business use is described as follows:
|
Vehicle Make |
Toyota |
|---|---|
|
Vehicle Model |
Camry |
|
License Plate |
XYZ 1234 |
|
VIN |
1HGBH41JXMN109186 |
III. Permitted Use
The Employee agrees to use the vehicle exclusively for [Your Company Name] business-related activities during working hours and within designated areas unless otherwise authorized in writing by [Your Name], the Fleet Manager. Examples of permitted use include client visits, business errands, and office-related activities.
IV. Responsibilities of the Employee
The Employee agrees to:
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Operate the vehicle under all applicable traffic laws and regulations.
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Maintain the vehicle in a clean and safe condition, including regular washing and interior upkeep.
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Ensure the vehicle is properly fueled, maintained, and insured while in use. The Employee is required to refuel the vehicle whenever the fuel level reaches one-quarter tank or lower.
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Immediately report any accidents, damages, or mechanical issues to [Your Name], Fleet Manager, and complete the required accident report form within 24 hours of the incident.
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Submit receipts for any approved maintenance or fuel costs to the Accounting Department for reimbursement.
V. Insurance and Liability
[Your Company Name] will provide full insurance coverage for the vehicle, including liability, collision, and comprehensive insurance. However, the Employee must adhere to all safety protocols to avoid liability. In the case of an accident or damage resulting from the Employee's negligence or improper use, the Employee may be held financially responsible for repairs or insurance deductibles.
VI. Return of Vehicle
Upon termination of employment or request by [Your Company Name], the Employee agrees to return the vehicle in good condition, with no more than normal wear and tear. Any damages beyond normal wear, such as dents, scratches, or failure to maintain the vehicle properly, may result in deductions from the Employee’s final paycheck to cover repair costs.
VII. Duration of Agreement
This Agreement will remain in effect until terminated by either party with written notice. Termination may occur upon the Employee’s departure from [Your Company Name], at which point the vehicle must be returned promptly. Either party may terminate the agreement with 14 days written notice.
VIII. Acknowledgement
By signing below, both parties acknowledge and accept the terms and conditions of this Vehicle Use Agreement.
|
Company's Details |
Employee's Details |
|---|---|
|
Fleet Manager |
Sales Manager |
[Your Name]