Free Professional Project Scope Agreement Outline Template
Professional Project Scope Agreement Outline
1. Introduction
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Project Name: [Insert project name]
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Project Sponsor: [Insert sponsor name and role]
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Prepared By: [Your Name]
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Date: [Insert date]
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Purpose: A brief statement outlining the purpose of the project scope agreement and its importance in defining deliverables, timelines, responsibilities, and other critical details.
2. Objectives and Goals
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Project Objectives: Clearly state what the project aims to achieve.
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Alignment with Strategic Goals: Describe how the project supports organizational objectives or strategies.
3. Scope Description
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In-Scope Items: Detailed list of tasks, deliverables, and activities included in the project.
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Out-of-Scope Items: Explicitly list items, tasks, or deliverables that are not part of the project to avoid ambiguity.
4. Deliverables
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Key Deliverables: Describe each deliverable in detail.
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Delivery Timeline: Specify deadlines or milestones for each deliverable.
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Acceptance Criteria: Define the conditions for deliverables to be considered complete.
5. Stakeholders
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Stakeholder List: Identify key stakeholders, including roles and responsibilities.
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Communication Plan: Outline how and when updates will be shared with stakeholders.
6. Assumptions
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Outline assumptions made during the planning phase, such as resource availability, technology constraints, or third-party support.
7. Constraints
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Time: Specify project deadlines and schedules.
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Budget: Provide budgetary limitations.
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Resources: List any constraints related to team size, technology, or tools.
8. Dependencies
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Describe any dependencies on external teams, third parties, or technologies.
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Note how these dependencies may impact the project timeline or deliverables.
9. Risks
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Risk Identification: List potential risks to the project.
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Mitigation Strategies: Describe plans to minimize or address each risk.
10. Project Schedule
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Milestones: Identify key milestones and deadlines.
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Timeline: Include a high-level project timeline or Gantt chart.
11. Roles and Responsibilities
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Project Manager: Name and role.
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Team Members: List of team members with specific responsibilities.
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Other Roles: Describe additional roles such as sponsors, consultants, or vendors.
12. Approval Criteria
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Review Process: Outline how deliverables will be reviewed and approved.
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Sign-Off Requirements: Specify who is authorized to sign off on deliverables.
13. Change Control Process
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Change Request Procedure: Define how changes to the project scope will be handled.
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Approval Workflow: Describe who will approve scope changes.
14. Glossary of Terms
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Include definitions of project-specific terms to ensure clarity.
15. Signatures
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Provide spaces for signatures of key stakeholders to formalize the agreement.
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Project Sponsor: [Name, Title, Date]
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Project Manager: [Name, Title, Date]
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Stakeholder(s): [Name, Title, Date]
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