Project Name: [Insert project name]
Project Sponsor: [Insert sponsor name and role]
Prepared By: [Your Name]
Date: [Insert date]
Purpose: A brief statement outlining the purpose of the project scope agreement and its importance in defining deliverables, timelines, responsibilities, and other critical details.
Project Objectives: Clearly state what the project aims to achieve.
Alignment with Strategic Goals: Describe how the project supports organizational objectives or strategies.
In-Scope Items: Detailed list of tasks, deliverables, and activities included in the project.
Out-of-Scope Items: Explicitly list items, tasks, or deliverables that are not part of the project to avoid ambiguity.
Key Deliverables: Describe each deliverable in detail.
Delivery Timeline: Specify deadlines or milestones for each deliverable.
Acceptance Criteria: Define the conditions for deliverables to be considered complete.
Stakeholder List: Identify key stakeholders, including roles and responsibilities.
Communication Plan: Outline how and when updates will be shared with stakeholders.
Outline assumptions made during the planning phase, such as resource availability, technology constraints, or third-party support.
Time: Specify project deadlines and schedules.
Budget: Provide budgetary limitations.
Resources: List any constraints related to team size, technology, or tools.
Describe any dependencies on external teams, third parties, or technologies.
Note how these dependencies may impact the project timeline or deliverables.
Risk Identification: List potential risks to the project.
Mitigation Strategies: Describe plans to minimize or address each risk.
Milestones: Identify key milestones and deadlines.
Timeline: Include a high-level project timeline or Gantt chart.
Project Manager: Name and role.
Team Members: List of team members with specific responsibilities.
Other Roles: Describe additional roles such as sponsors, consultants, or vendors.
Review Process: Outline how deliverables will be reviewed and approved.
Sign-Off Requirements: Specify who is authorized to sign off on deliverables.
Change Request Procedure: Define how changes to the project scope will be handled.
Approval Workflow: Describe who will approve scope changes.
Include definitions of project-specific terms to ensure clarity.
Provide spaces for signatures of key stakeholders to formalize the agreement.
Project Sponsor: [Name, Title, Date]
Project Manager: [Name, Title, Date]
Stakeholder(s): [Name, Title, Date]
Templates
Templates