Free Participant Agreement Format Template
Participant Agreement Format
This Participant Agreement (the "Agreement") is entered into as of [Date], by and between:
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[Organizer's Name/Entity], located at [Address] ("Organizer"), and
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[Participant's Name], residing at [Address] ("Participant").
WHEREAS, the Organizer is hosting an event, activity, or program titled [Event/Program Name] (the "Event");
WHEREAS, the Participant wishes to participate in the Event under the terms and conditions of this Agreement;
NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows:
1. Event Details
1.1 Event Name: [Event/Program Name].
1.2 Date(s): [Start Date] to [End Date].
1.3 Location: [Event Venue Address].
2. Participation Obligations
2.1 Eligibility: Participants represent that they meet all eligibility requirements, including age, health, and legal qualifications, as specified by the Organizer.
2.2 Conduct: Participant agrees to comply with all rules, guidelines, and codes of conduct provided by the Organizer.
2.3 Responsibilities: Participant shall provide all necessary materials and fulfill any obligations required for their role in the Event.
3. Waiver and Release
3.1 Assumption of Risk: The participant acknowledges that participation in the Event involves risks and voluntarily assumes all associated risks.
3.2 Liability Waiver: To the fullest extent permitted by law, the Participant releases the Organizer, its affiliates, employees, and agents from any liability arising from participation in the Event.
4. Fees and Expenses
4.1 Participation Fee: Participant agrees to pay a fee of [Amount], which must be submitted by [Payment Deadline].
4.2 Additional Costs: Any additional expenses, such as travel or accommodation, shall be the sole responsibility of the Participant unless otherwise stated in writing.
5. Confidentiality and Media Release
5.1 Confidential Information: Participant agrees not to disclose any proprietary or confidential information shared during the Event.
5.2 Media Release: The participant grants the Organizer permission to capture and use photographs, videos, or other recordings from the Event for promotional purposes without compensation.
6. Termination
6.1 By Organizer: The Organizer reserves the right to terminate this Agreement if the Participant violates its terms.
6.2 By Participant: Participant may withdraw by providing written notice to the Organizer, subject to any cancellation fees.
7. Governing Law and Dispute Resolution
7.1 Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of [State].
7.2 Dispute Resolution: Any disputes arising from this Agreement shall be resolved through mediation or binding arbitration.
8. Entire Agreement
This Agreement constitutes the entire understanding between the parties concerning the Event and supersedes all prior agreements, whether written or oral.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.
Organizer
By: _____________________________
[Your Name]
[Job Title]
Participant
By: _____________________________
[Participant's Name]
