Free Warning Letter Template
Warning Letter
January 15, 2050
Marielle Silva
Data Privacy Officer
Dear Ms. Silva,
Subject: Warning for Data Privacy Violations
We regret to inform you that your recent actions have resulted in a serious violation of our company's data privacy policy. We must emphasize the significance of this matter and the potential consequences it may have for both you and our organization.
Upon investigating the incident, we have found that you accessed confidential customer information without proper authorization on multiple occasions. Such behavior not only breaches the trust our clients have placed in us but also violates legal and ethical standards.
Consequently, we have decided on the following measures to address this serious violation:
1. Effective immediately, you are placed on probation for a period of 3 months. During this time, any further violations or misconduct relating to data privacy will result in severe disciplinary actions, up to and including termination of your employment.
2. You are required to undergo mandatory training on data privacy and security protocols. This training will ensure that you possess the necessary knowledge and understanding to handle confidential information responsibly.
It is imperative that you understand the gravity of this situation and the significant ramifications of any future violations. We expect your full cooperation and adherence to our data privacy policies moving forward. Our organization takes data privacy seriously, and we will not tolerate any further misconduct.
Should you require further clarification or have any questions regarding this matter, please do not hesitate to reach out to me via email at [Your Email].
Sincerely,
[Your Name]
Human Resources Manager
[Your Company Name]
[Your Number]
[Your Email]
