Free Formal Explanation Letter Template
Formal Explanation Letter
September 18, 2050
Ms. Sarah Thompson
Operations Manager
FutureTech Solutions
123 Innovation Lane
Newbury Park, CA 91320
Dear Ms. Thompson,
I, [Your Name], am reaching out to provide a formal explanation regarding the delayed project delivery for the Smart Infrastructure Integration project. I understand the urgency of this situation, and I am fully prepared to present the required clarification.
I would like to explain that the delay was caused by a critical software update that interfered with our production systems, which was further compounded by unforeseen supply chain disruptions. I take full responsibility for the consequences, including the delay in meeting the scheduled timeline and the impact on your team's project deliverables.
I sincerely apologize for the inconvenience this may have caused and can assure you that actions have been taken to rectify the situation and prevent its reoccurrence. Moving forward, I have implemented new procedures, including a revised contingency plan for system updates and an additional layer of supply chain monitoring, to avoid such events happening in the future.
I, together with my team, will review and oversee the measures adopted to ensure all operations conform to our quality standards. I hope this explanation proves satisfactory and reassures you of our commitment to customer service and the quality of our services.
Please feel free to contact me at [Your Email] if you need further elaboration or if there are any issues unresolved. I am committed to offering as much transparency as possible and am prepared to meet consolation needs. Thank you for bringing this matter to my attention. Your continued faith in our organization is highly appreciated.
Yours sincerely,
[Your Name]
Project Manager
[Your Company Name]
[Your Number]
[Your Email]
