Explanation Letter To Employee
Explanation Letter To Employee
[YOUR NAME]
[YOUR COMPANY ADDRESS]
[YOUR COMPANY NUMBER]
[YOUR EMAIL]
[DATE]
[RECIPIENTS NAME]
[RECIPIENTS COMPANY NAME]
[RECIPIENTS COMPANY ADDRESS]
Subject: Explanation Regarding [SPECIFIC INCIDENT OR ISSUE]
Dear [RECIPIENTS NAME],
We are writing to discuss the incident that occurred on [DATE] at [LOCATION OR DEPARTMENT], which involved [DESCRIPTION OF THE INCIDENT]. We have conducted a preliminary review and it appears that there may have been significant misunderstandings regarding [SPECIFIC POLICIES OR PROCEDURES RELEVANT TO THE INCIDENT].
We request that you provide a detailed explanation of the events from your perspective. This is critical to help us make an informed decision regarding the steps to follow and to ensure that we uphold the fairness and integrity of our operational procedures. Your response is also necessary to clarify any potential misinterpretations and to decide on any support or corrective measures that might be warranted.
Please provide your written response by [DEADLINE DATE]. Your cooperation in this matter is highly appreciated and will play a significant role in our ongoing efforts to maintain a productive and respectful work environment.
Thank you for your attention to this matter and your continued cooperation. Should you have any immediate questions or need further clarification, please do not hesitate to reach out to me directly at [YOUR EMAIL].
Sincerely,
[YOUR NAME]
[YOUR POSITION]
[COMPANY NAME]
