Free Explanation Letter Format Template
Explanation Letter Format
September 18, 2050
Sarah Williams
Head of Customer Relations
Innovative Solutions LLC
123 Maple Avenue
San Francisco, CA 94105
Dear Sarah Williams,
I am writing to address and clarify the situation regarding the recent data privacy incident that occurred on September 15, 2050. This letter aims to shed light on the circumstances and to ensure that there are no residual misunderstandings or concerns.
Recently, it came to our attention that there might have been some misconceptions surrounding the actions taken by our team concerning the breach of customer data. I would like to outline the sequence of events and the rationale behind our decisions in detail.
Initially, the decision to temporarily suspend access to our customer database was made after a thorough analysis of the situation and consultation with relevant stakeholders. This decision was driven by our commitment to protecting sensitive information and preventing further unauthorized access, and we believed it to be in the best interest of all parties involved.
Throughout this process, we adhered strictly to the guidelines set forth by our internal data protection policies and industry standards, ensuring that every step was documented and transparent. Despite our intentions and adherence to these standards, we understand that the outcomes may have not met the expectations or caused unintended concerns among our stakeholders.
To provide further clarity, I have enclosed several documents that include a detailed incident report, our internal review findings, and correspondence with affected parties. These documents illustrate the careful consideration and due diligence exercised throughout the decision-making process.
I trust this letter helps to clarify the situation and provides a comprehensive view of the actions taken. Our goal was always to act responsibly and maintain the trust and integrity of our relationship.
Should you have further questions or require additional discussion, I am available at [Your Email] or [Your Number]. I am more than willing to provide any further information or engage in a discussion to clear any lingering doubts.
Sincerely,
[Your Name]
Chief Financial Officer
[Your Company Name]
[Your Number]
[Your Email]
