Free Personal Explanation Letter Template
Personal Explanation Letter
[YOUR NAME]
[YOUR ADDRESS]
[YOUR EMAIL]
[DATE]
[RECIPIENT NAME]
[RECIPIENT TITLE OR POSITION]
[RECIPIENT COMPANY NAME]
[RECIPIENT ADDRESS]
Dear [RECIPIENT NAME],
I am writing to explain the context surrounding the situation that occurred on [SPECIFIC DATE], regarding [SPECIFIC INCIDENT OR SITUATION]. It is my intention to provide a clear understanding to ensure transparent communication and maintain a positive connection moving forward.
On the mentioned date, [BRIEF DESCRIPTION OF THE INCIDENT/SITUATION]. This incident resulted from [EXPLANATION OF THE CAUSES], and while this does not excuse my actions or the result, I hope it clarifies my position and potentially mitigates any misunderstandings.
I have taken the following steps to address the situation and prevent future occurrences: [LIST STEPS OR MEASURES TAKEN]. I value my relationship with and am committed to upholding the standards expected of me in all my professional and personal interactions.
Thank you for taking the time to consider this matter. I am available for any further discussions or to provide additional information at your convenience. Your understanding and the opportunity to clarify this matter are greatly appreciated.
Sincerely,
[YOUR NAME]
