Format Letter Of Explanation
Format Letter Of Explanation
[YOUR NAME]
[YOUR POSITION]
[YOUR COMPANY NAME]
[YOUR EMAIL]
[DATE]
RECIPIENT NAME
RECIPIENT POSITION
RECIPIENT COMPANY OR ADDRESS
Dear [RECIPIENT NAME],
I am writing to provide a detailed explanation regarding [SPECIFIC SITUATION OR DECISION]. It has come to my attention that there may have been some misunderstandings, and I would like to clarify the context and reasoning behind the actions taken.
On [DATE OF EVENT OR DECISION], [YOUR COMPANY NAME] made the decision to [DESCRIBE THE DECISION OR ACTION]. This decision was made in light of [MENTION RELEVANT FACTORS OR CIRCUMSTANCES]. After careful consideration, it seemed the most fitting course of action because [EXPLAIN RATIONALE, REASONS, AND ANY DATA OR EVIDENCE SUPPORTING THE DECISION].
We understand that this may have impacted [MENTION WHO MIGHT BE AFFECTED, e.g., CLIENTS, EMPLOYEES, BUSINESS PARTNERS], and it was not our intention to [MENTION ANY NEGATIVE IMPACTS, e.g., CAUSE ANY INCONVENIENCE]. We took several steps to mitigate the impact, including [DESCRIBE ANY MITIGATORY ACTIONS].
We are committed to maintaining transparent and open communication, and should you have any further questions or require additional clarification, please feel free to reach out to me directly at [YOUR EMAIL]. I am more than willing to discuss this matter further or provide any additional documentation needed.
Thank you for your understanding and cooperation. We highly value our relationship and are keen on ensuring continued collaboration without misunderstandings.
Sincerely,
[YOUR NAME]
[YOUR POSITION]
[YOUR COMPANY NAME]
