Letter Of Explanation For Non Clients

[YOUR NAME]
[YOUR POSITION]
[YOUR COMPANY NAME]
[COMPANY ADDRESS]
[CITY, STATE, ZIP CODE]
[YOUR EMAIL ADDRESS]
[YOUR PHONE NUMBER]

[DATE]

[RECIPIENT'S NAME]
[RECIPIENT'S POSITION]
[RECIPIENT'S COMPANY NAME]
[RECIPIENT'S ADDRESS]
[CITY, STATE, ZIP CODE]

Dear [RECIPIENT'S NAME],

I hope this letter finds you well. I am writing to address the recent inquiry regarding your status as a client of [YOUR COMPANY NAME].

Firstly, allow me to express our gratitude for your interest in our services. We value each potential client and strive to provide clarity in all interactions.

Upon reviewing our records, it has come to our attention that there may be some confusion regarding the criteria for client status. While we appreciate your interest, it is important to note that client status is reserved for individuals or entities who meet specific requirements outlined in our company policies.

We understand that this may not be the desired outcome, but we believe it is essential to maintain transparency and uphold the standards set forth by [YOUR COMPANY NAME].

In an effort to provide further clarity, I would like to outline the criteria for client eligibility:

[CRITERIA 1]: Provide a brief description of the first criterion.
[CRITERIA 2]: Provide a brief description of the second criterion.
[CRITERIA 3]: Provide a brief description of the third criterion.

Based on the information provided, it appears that you do not currently meet the criteria outlined above. However, we remain committed to assisting you in any way we can and encourage you to explore alternative options that may better align with your needs.

Should you have any further questions or require additional clarification, please do not hesitate to contact me directly at [YOUR PHONE NUMBER] or via email at [YOUR EMAIL ADDRESS].

Thank you for your understanding and cooperation in this matter.

Sincerely,

[YOUR NAME]
[YOUR POSITION]
[YOUR COMPANY NAME]