Free Detailed Letter Of Explanation Template
Detailed Letter Of Explanation
September 18, 2050
Ms. Laura Everett
Chief Compliance Officer
Pinnacle Financial Group
2000 Skyline Drive
Boston, MA 02116
Dear Ms. Everett,
I hope this letter finds you well. I am writing to provide a detailed explanation regarding the discrepancy in the financial reporting for the third quarter of 2050. It is essential to address this matter thoroughly to ensure clarity and understanding.
The circumstances surrounding the discrepancy are as follows: during the quarterly reconciliation process, we discovered an error in the financial entries, which was caused by a system integration issue between our accounting software and the financial data reporting platform. This issue led to a misallocation of funds between two internal accounts, creating a temporary imbalance in the reported figures. It is important to note that this error was not related to any financial misconduct but was purely a technical fault in the software integration, compounded by the recent update to the reporting system.
In support of this explanation, I have included the technical audit report, financial reconciliation documentation, and the system update log that provide additional insight and context. These documents aim to corroborate the information provided and offer a comprehensive understanding of the situation.
Moving forward, we have taken the following actions to address the situation and prevent similar occurrences in the future:
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Immediate correction of the erroneous entries and submission of updated financial statements.
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Collaboration with our software provider to implement a patch that resolves the integration issue.
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Internal review of all financial data entries to ensure accuracy prior to future reporting cycles.
Our priority is to ensure that accurate and compliant financial reports are consistently produced and that any concerns or misunderstandings are appropriately addressed.
I appreciate your attention to this matter and welcome the opportunity to discuss it further if needed. Please feel free to contact me at [Your Number] or via email at [Your Email] if you have any questions or require additional information.
Thank you for your understanding and cooperation in this matter.
Yours sincerely,
[Your Name]
Financial Analyst
[Your Company Name]
[Your Number]
[Your Email]
