Free Termination Explanation Letter Template
Termination Explanation Letter
[HR MANAGER'S NAME]
[COMPANY NAME]
[COMPANY ADDRESS]
[DATE]
[EMPLOYEE NAME]
[EMPLOYEE ADDRESS]
[EMPLOYEE NUMBER]
[EMPLOYEE EMAIL]
Dear [EMPLOYEE NAME],
This letter serves as formal notification of the termination of your employment with [YOUR COMPANY NAME], effective [TERMINATION DATE].
After careful consideration and review of your performance, it has been determined that termination is necessary due to [REASON FOR TERMINATION]. Despite previous discussions and efforts to address the issues, there has been insufficient improvement in [SPECIFIC AREA OF CONCERN].
Your termination is in accordance with company policies and procedures, as outlined in the [EMPLOYEE HANDBOOK/COMPANY POLICIES]. Please note that this decision was not made lightly and is based on documented instances of [POOR PERFORMANCE/MISCONDUCT].
Throughout your employment, there have been [NUMBER] instances of [SPECIFIC BEHAVIOR OR PERFORMANCE ISSUES], which were addressed during [MEETINGS/PERFORMANCE EVALUATIONS]. Despite these interventions, the necessary improvements have not been observed.
We want to remind you of your obligations regarding the return of company property. Please ensure that all [LIST OF ITEMS] are returned to [HR MANAGER'S NAME] by [DEADLINE DATE]. Additionally, your final paycheck will include payment for [LIST ANY OUTSTANDING PAYMENTS].
As per company policy, your benefits coverage will cease on [TERMINATION DATE]. Information regarding COBRA coverage and other options for continuing benefits will be provided separately.
Furthermore, we want to emphasize your ongoing obligation to maintain confidentiality regarding [YOUR COMPANY NAME] proprietary information and to refrain from any disparagement of the company or its employees.
If you have any questions or require further clarification regarding this decision, please do not hesitate to contact [HR MANAGER'S NAME] at [YOUR COMPANY NUMBER] or [YOUR EMAIL].
We wish you the best in your future endeavors.
Sincerely,
[YOUR NAME]
[YOUR POSITION]
