School Rental Agreement
This Rental Agreement ("Agreement") is entered into as of [Date], between:
I. Parties Involved
A. [Your Company Name], a [Type of School] located at [Your Company Address], herein referred to as the "School", and
B. [Second Party], located at [Renter's Address], herein referred to as the "Renter".
II. Rental Details
A. Facility: The gymnasium located at [Building Name], equipped with basketball hoops and bleachers.
B. Date and Time: The gymnasium is rented for the period of [Date] from [Start Time] to [End Time].
C. Access Time: Renter may access the gymnasium for setup and preparation starting at [Access Start Time] on [Date] and must vacate the premises by [Access End Time] on [Date].
III. Purpose of Rental
The gymnasium will be rented for the purpose of hosting a conference titled "[Conference Title]". The event will include keynote speeches, breakout sessions, and networking opportunities for [00] attendees from [Renter's Organization].
IV. Fees and Payments
A. Rental Fee: The total rental fee for the gymnasium is $[00]. Payment shall be made in full within 30 days of signing this Agreement.
B. Security Deposit: A refundable security deposit of $[00] is required to cover any damages or additional cleaning costs. The security deposit will be returned within [00] days after the event, less any deductions for damages or additional charges incurred.
C. Additional Charges: Any additional charges for services such as janitorial services, equipment rental (if applicable), or overtime use will be billed separately and due within [00] days of receipt of invoice.
V. Responsibilities of Parties
A. School Responsibilities
Provide access to the gymnasium during the agreed-upon rental period.
Ensure the gymnasium is clean and in good condition prior to rental, including restroom facilities and general maintenance.
Provide basic facilities (e.g., restrooms, parking) as agreed upon.
B. Renter Responsibilities
Use the gymnasium solely for the purposes outlined in this agreement.
Comply with all school policies, rules, and regulations, including but not limited to noise levels, safety protocols, and parking guidelines.
Arrange and cover costs for any additional equipment, decorations, or specialized setup needed for the conference.
VI. Insurance and Indemnity
Renter agrees to provide proof of liability insurance with coverage sufficient to protect against claims related to the event. [Your Company Name] shall be named as an additional insured. Renter agrees to indemnify and hold harmless [Your Company Name] from any claims, damages, or liabilities arising out of or related to the use of the gymnasium by the renter or attendees of the conference.
VII. Cancellation and Refunds
A. Cancellation by Renter: In the event of cancellation by the Renter, [Your Company Name] will refund 50% of the rental fee if cancelled [00] days prior to the event.
B. Cancellation by [Your Company Name]: In the event of unforeseen circumstances or facility unavailability, [Your Company Name] reserves the right to cancel the rental agreement and shall provide a full refund to the Renter.
VIII. Miscellaneous Provisions
A. Governing Law: This agreement shall be governed by and construed in accordance with the laws of [Jurisdiction].
B. Entire Agreement: This agreement constitutes the entire understanding between [Your Company Name] and [Second Party] regarding the rental of the gymnasium and supersedes any prior agreements or understandings.
IX. Signatures
Both parties acknowledge their understanding and agreement to the terms and conditions set forth in this School Rental Agreement.
[Your Name]
[Your Company Name]
[Date]
[Representative's Name]
[Second Party]
[Date]
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