Car Rental Warning Letter

[Date]

Subject: Warning Letter Regarding Violation of Rental Agreement

Dear [Customer's Name],

I hope this letter finds you well. We value your business and aim to provide excellent service to all our customers. However, it has come to our attention that there has been a violation of the rental agreement during your recent rental with us.

Upon reviewing our records, we have noted that on [Date], at [Location], there were instances where the vehicle you rented was operated in a manner inconsistent with our rental policies. Specifically, damage to the vehicle.

As you are aware, our rental agreement clearly outlines the responsibilities and obligations of both parties involved. These policies are in place to ensure the safety and satisfaction of all our customers.

Such violations not only disrupt our operations but also inconvenience other customers who rely on our services. They may also lead to additional costs and liabilities for our company.

This letter serves as a formal warning regarding the above-mentioned violations. Please be advised that further violations of our rental policies may result in termination of the rental agreement.

We sincerely request your cooperation in adhering strictly to our rental policies in all future dealings. Should you have any questions or require clarification regarding these policies, please do not hesitate to contact our customer service team at [Your Company Number] or [Your Company Email].

Thank you for your attention to this matter. We trust that this incident will serve as a reminder of the importance of following rental guidelines to ensure a smooth and enjoyable experience for all our customers.

Sincerely,

[Your Name]

[Your Job Title]

[Your Company Name]