Attendance Warning Letter Format
Attendance Warning Letter Format
Company Letterhead:
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Use the company letterhead for an official appearance.
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Include the company logo, address, and contact details at the top.
Date:
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Place the date just below the letterhead. Format it as: "MMMM DD, YYYY".
Employee Details:
Include the employee's full name, designation, and department. You may optionally include their address.
Subject Line:
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Keep the subject line simple and clear: "Attendance Warning Letter". Bold the subject line for emphasis.
Introduction Paragraph:
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Address the employee by name.
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Open with a respectful but direct tone.
Details of Absences:
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Provide specific dates and instances of absenteeism or tardiness.
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Mention any reasons the employee provided for their absences.
Warning Statement:
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Clearly state that this is a formal warning and explain the consequences of further violations.
Closing Paragraph:
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Encourage the employee to discuss any personal or professional issues that might be affecting their attendance.
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End on a supportive yet firm note.
Sign-Off:
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End the letter with “Sincerely” followed by your name, title, and company information.
Formatting Guidelines:
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Font: Use a professional font like Arial, Times New Roman, or Calibri, size 11 or 12.
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Spacing: Use single or 1.15 line spacing, with a clear space between paragraphs.
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Margins: Standard margins (1 inch) should be used on all sides.
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Signature: Leave space for a handwritten or digital signature just above your name in the sign-off.
