Company Name and Logo (if applicable)

Company Address

Date

Subject: Staff Attendance Warning Letter

Employee Name

Employee Job Title

Employee Department

Employee ID (if applicable)

Dear Employee’s Name,

State the purpose of the letter: "This letter serves as a formal warning regarding your attendance at work."

Outline the issue: Provide details on the employee's attendance record, including specific dates or patterns of absence, tardiness, or early departures.

Reference relevant company policies: Cite the company’s attendance policy and any previous discussions or warnings.

Explain the impact: Mention how the attendance issues are affecting the team, department, or company operations.

Highlight any previous informal discussions or verbal warnings: If this is not the first time addressing the issue, refer to previous conversations.

Clearly state what is expected: Specify the changes the employee needs to make in their attendance or punctuality.

Set a timeline: Provide a time frame for when these improvements must be made, if applicable.

Provide consequences: Mention that failure to improve attendance may result in further disciplinary action, up to and including termination of employment.

Encourage the employee to reach out: Suggest that if there are any underlying issues affecting their attendance, the employee can seek support or assistance from HR or their manager.

Reiterate the company’s willingness to help: Mention any company resources, such as Employee Assistance Programs (EAP) or flexible working arrangements, if available.

Summarize the letter's purpose: Reaffirm the seriousness of the issue and the need for immediate improvement.

Encourage cooperation: Request the employee’s commitment to improving their attendance.

Sincerely,

Manager’s Name

Manager's Title

Department

Employee Acknowledgment: Include a line where the employee signs to confirm receipt and understanding of the letter.

"I, Employee's Name, acknowledge receipt of this warning letter and understand the contents."

Employee Signature & Date