Free Protocol for Attendance Violations Letter Template
Protocol for Attendance Violations Letter
[Your Company Name]
[Your Company Address]
[Your Company Email]
[Your Company Number]
October 15, 2050
Tracey Gleason
789 Employee Avenue, Apt 3B
Brooklyn, NY 11201
Dear Tracey Gleason,
Subject: Attendance Violation–Official Warning
This letter serves as an official notice regarding your recent attendance record, which violates the company's attendance policy. After reviewing our records, it has come to our attention that you have been absent on the following dates without proper notification or valid reason:
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September 10, 2024
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September 15, 2024
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October 5, 2024
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October 12, 2024
According to our attendance policy, regular attendance is critical to the efficient functioning of the company and your role within the team. Unscheduled absences disrupt productivity and affect not only your performance but also the performance of your colleagues.
As per our policy, you are required to notify your supervisor at least four hours in advance if you are unable to report to work. Additionally, you are expected to provide valid documentation, such as a medical certificate, if applicable. Failure to comply with these requirements will result in further disciplinary action.
This letter serves as a first warning. Future violations of our attendance policy may lead to more severe consequences, including suspension or termination of employment. We strongly urge you to adhere to the established guidelines to avoid further disciplinary measures.
If you have any concerns or feel that there are extenuating circumstances affecting your ability to meet attendance expectations, please discuss this with your supervisor or the Human Resources department immediately. We are committed to supporting you but need your full cooperation in this matter.
Thank you for your attention to this serious matter.
Sincerely,
[Your Name]
HR Manager
[Your Company Name]
