Comprehensive Attendance Warning Letter

Comprehensive Attendance Warning Letter

August 12, 2057

Hannah Ray

Software Engineer

Development Department

Dear Hannah,

This letter serves as a formal warning regarding your attendance record, which has become a matter of concern. Regular and consistent attendance is essential to ensuring the smooth and efficient operation of our organization. We expect all employees to adhere to the attendance policies outlined in our employee handbook.

Details of Attendance Issues

Our records indicate that you have failed to meet the required attendance standards on the following dates and occasions:

  • Absences: August 1, 2057; August 3, 2057

  • Tardiness: August 5, 2057 (2 hours late); August 7, 2057 (1.5 hours late)

  • Early Departures: August 8, 2057 (left 2 hours early)

Company Policy

As per our attendance policy (Section 4.2 of the Employee Handbook), excessive absenteeism, tardiness, or early departures can disrupt workflow, increase the workload for other employees, and negatively affect team performance. You are expected to maintain punctuality and adhere to your work schedule.

Impact of Attendance Issues

These attendance issues have disrupted ongoing projects in the Development Department, including Project Quantum, and have placed additional burdens on your colleagues. Your absence, in particular, delayed important testing cycles and caused missed deadlines.

Expectations Moving Forward

We expect immediate improvement in your attendance record. This includes:

  • Arriving at work on time, as scheduled.

  • Providing notice in advance for any necessary absences or tardiness.

  • Avoiding any unexcused or unexplained absences.

Failure to demonstrate a significant improvement in your attendance or punctuality may result in further disciplinary action, including but not limited to suspension or termination of employment.

Next Steps

We are committed to helping you succeed. If you are facing personal or professional challenges that are affecting your attendance, please contact Human Resources or your supervisor. We would like to discuss potential solutions that can help you manage any difficulties.

You are required to attend a meeting on August 15, 2057, at 10:00 AM in the HR conference room to discuss this matter further and outline a clear action plan moving forward.

Sincerely,

[Your Name]

Human Resources Manager

[Your Company Name]

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