Explanation Letter for Negligence of Duty

September 18, 2050

Mr. Robert Davis

Human Resources Manager

[Your Company Name]

[Your Company Address]

Subject: Explanation Regarding Recent Negligence of Duty

Dear Mr. Davis,

I hope this letter finds you well. I am writing to address and provide a detailed explanation regarding the recent issue of negligence of duty that occurred on September 10, 2050.

The negligence in question pertains to my failure to complete the assigned tasks for the Q3 Financial Audit on time. This lapse was primarily due to an unforeseen personal emergency that arose on September 9, 2050, which required my immediate attention and impacted my ability to fulfill work responsibilities as expected.

Here is a detailed account of the situation and the steps taken to address the issue:

• Personal Emergency: On September 9, 2050, I encountered an urgent personal matter that required my presence. This emergency was unavoidable and took longer to resolve than initially anticipated.

• Impact on Duties: As a result, I was unable to complete the financial audit tasks by the deadline of September 10, 2050. I recognize the inconvenience this has caused and the impact on team operations.

• Immediate Actions Taken: Upon returning to work, I prioritized the completion of the financial audit. The tasks were finalized and submitted on September 15, 2050. Additionally, I have provided detailed documentation of the audit to ensure accuracy and completeness.

• Preventive Measures: To prevent such occurrences in the future, I have adjusted my work schedule to incorporate contingency plans for emergencies and will communicate any issues that may affect my duties more proactively.

I deeply regret any inconvenience caused by this lapse and am committed to rectifying the situation. I assure you of my dedication to fulfilling my duties responsibly and am taking steps to ensure that my work performance remains consistent moving forward.

Please find attached the completed audit report and relevant documents for your review. I appreciate your understanding and am available to discuss any concerns or provide further information as needed.

Thank you for your consideration.

Sincerely,

[Your Name]

Financial Auditor

[Your Company Name]

[Your Number]

[Your Email]

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