[Date]
Sarah Johnson
Event Coordinator
Cityville Community Center
456 Community Drive
Cityville, State 12345
Subject: Banquet Setup Instructions
Dear Sarah Johnson,
We are excited to host the upcoming banquet on October 15, 2050, at Cityville Community Center. To ensure a seamless experience for all attendees, please find below the detailed setup instructions:
Event Date: October 15, 2050
Event Time: 6:00 PM to 10:00 PM
Expected Guests: 150
Theme: Autumn Harvest
Seating Configuration: Round tables
Table Size: 60-inch round
Number of Tables: 15 tables
Chair Placement: Ensure that each table is surrounded by 8 chairs.
Centerpieces: Seasonal floral arrangements with pumpkins
Table Linens: Orange tablecloths with brown napkins
Additional Decor: Hay bales and autumn leaves for additional ambiance
Microphone(s): 2 handheld microphones
Speakers: 4 speakers placed around the room
Projector/Screen: Yes, for a presentation
Buffet Service: Yes, with a variety of autumn-themed dishes
Serving Stations: Located at the back of the room
Beverage Station: Non-alcoholic drinks available at the front
Directional Signs: Place signs at the entrance directing guests to the banquet room
Table Name Cards: Yes, for reserved seating
Setup Start Time: 2:00 PM
Setup Completion Time: 5:00 PM
Event Start Time: 6:00 PM
Ensure that all setup is completed at least 1 hour before the event begins.
Please confirm with the catering team regarding dietary restrictions for guests.
If you have any questions or require further clarification, please do not hesitate to contact me at (123) 456-7890 or grand@events.com.
Thank you for your attention to these details. We look forward to a successful event!
Best regards,
[Your Name]
[Your Position]
[Your Company Name]
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