Free Catering Event Proposal Letter Template
Catering Event Proposal Letter
Gourmet Mingle Catering
Brooklyn, NY 11201
September 30, 2050
Jewell Ward
Event Coordinator
StarTerra
Houston, TX 77001
Dear Ms. Ward,
Subject: Catering Proposal for StarTerra Annual Conference on November 15, 2050
I hope this message finds you well. We are delighted to present you with a detailed proposal for catering services for your upcoming event, the StarTerra Annual Conference, scheduled for November 15, 2050. At [YOUR COMPANY NAME], we are committed to providing exceptional service and exquisite cuisine to ensure the success of your corporate gathering.
Event Overview:
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Event Type: Conference
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Event Date: November 15, 2050
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Event Location: StarTerra Conference Center, Tech City, TX
Catering Services Offered:
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Menu Options:
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Breakfast: Assorted pastries, fresh fruit platter, Greek yogurt with granola, and a selection of coffee and teas.
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Lunch: Gourmet sandwiches (including vegetarian and gluten-free options), a mixed green salad, seasonal soup, and a variety of soft drinks.
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Dinner: Grilled chicken breast with rosemary potatoes, pan-seared salmon with lemon dill sauce, a vegetarian lasagna, and a selection of desserts including chocolate mousse and fruit tarts.
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Snacks and Beverages: Assorted cookies, nuts, and a beverage station featuring flavored waters, coffee, and tea.
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Service Style:
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Buffet-style service for lunch and dinner with attentive staff to assist guests.
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Beverage station with self-service options.
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Plated service for any VIP or special dietary requirements, if needed.
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Special Dietary Requirements: We offer a range of options to accommodate various dietary needs including vegetarian, vegan, gluten-free, and allergen-free dishes. Please inform us of any specific requirements in advance so we can make necessary arrangements.
Pricing:
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Estimated Cost per Person: $45
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Total Estimated Cost: $9,000 (for 200 guests)
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Additional Costs: An additional $500 for setup and service charges.
Terms and Conditions:
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Deposit: A deposit of $2,000 is required to confirm your booking.
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Final Payment: The remaining balance of $7,000 is due 7 days before the event.
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Cancellation Policy: Cancellations made less than 14 days before the event will incur a 50% cancellation fee.
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Changes to the Menu: Any changes to the menu or event details must be made at least 7 days prior to the event to ensure availability.
Next Steps:
Please review the details of this proposal and let us know if you have any questions or require further adjustments. We would be happy to arrange a meeting or a call to discuss any specific needs or preferences you may have.
We look forward to the opportunity to work with you and make the StarTerra Annual Conference a memorable and successful event for your company.
Thank you for considering [YOUR COMPANY NAME] for your catering needs.
Best regards,
[YOUR NAME]