Catering Event Proposal Letter

Gourmet Mingle Catering

Brooklyn, NY 11201

September 30, 2050

Jewell Ward

Event Coordinator
StarTerra
Houston, TX 77001

Dear Ms. Ward,

Subject: Catering Proposal for StarTerra Annual Conference on November 15, 2050

I hope this message finds you well. We are delighted to present you with a detailed proposal for catering services for your upcoming event, the StarTerra Annual Conference, scheduled for November 15, 2050. At [YOUR COMPANY NAME], we are committed to providing exceptional service and exquisite cuisine to ensure the success of your corporate gathering.

Event Overview:

• Event Type: Conference

• Event Date: November 15, 2050

• Event Location: StarTerra Conference Center, Tech City, TX

Catering Services Offered:

1. Menu Options:

   • Breakfast: Assorted pastries, fresh fruit platter, Greek yogurt with granola, and a selection of coffee and teas.

   • Lunch: Gourmet sandwiches (including vegetarian and gluten-free options), a mixed green salad, seasonal soup, and a variety of soft drinks.

   • Dinner: Grilled chicken breast with rosemary potatoes, pan-seared salmon with lemon dill sauce, a vegetarian lasagna, and a selection of desserts including chocolate mousse and fruit tarts.

   • Snacks and Beverages: Assorted cookies, nuts, and a beverage station featuring flavored waters, coffee, and tea.

2. Service Style:

   • Buffet-style service for lunch and dinner with attentive staff to assist guests.

   • Beverage station with self-service options.

   • Plated service for any VIP or special dietary requirements, if needed.

3. Special Dietary Requirements: We offer a range of options to accommodate various dietary needs including vegetarian, vegan, gluten-free, and allergen-free dishes. Please inform us of any specific requirements in advance so we can make necessary arrangements.

Pricing:

• Estimated Cost per Person: $45

• Total Estimated Cost: $9,000 (for 200 guests)

• Additional Costs: An additional $500 for setup and service charges.

Terms and Conditions:

• Deposit: A deposit of $2,000 is required to confirm your booking.

• Final Payment: The remaining balance of $7,000 is due 7 days before the event.

• Cancellation Policy: Cancellations made less than 14 days before the event will incur a 50% cancellation fee.

• Changes to the Menu: Any changes to the menu or event details must be made at least 7 days prior to the event to ensure availability.

Next Steps:

Please review the details of this proposal and let us know if you have any questions or require further adjustments. We would be happy to arrange a meeting or a call to discuss any specific needs or preferences you may have.

We look forward to the opportunity to work with you and make the StarTerra Annual Conference a memorable and successful event for your company.

Thank you for considering [YOUR COMPANY NAME] for your catering needs.

Best regards,

[YOUR NAME]

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