School Event Proposal Letter Outline

[YOUR NAME]
Event Coordinator
School Inc.
San Diego, CA 92101

September 30, 2050

Dr. Gino Rohan
Principal
School Inc.

San Diego, CA 92101

Subject: Proposal for School Inc. Spring Fair

Dear Dr. Rohan,

I hope this message finds you well. I am writing to propose an exciting new event for our school community, the School Inc. Spring Fair, which we believe will greatly benefit our students and foster a stronger sense of community. Below are the details and objectives for the proposed event:

1. Introduction

We are excited to propose the School Inc. Spring Fair, scheduled to take place on May 20, 2051, at the school’s main grounds. This event aims to celebrate the end of the academic year with fun activities, promote school spirit, and engage families in our school community.

2. Event Details

Event Name: School Inc. Spring Fair
Date: May 20, 2051
Time: 10:00 AM - 4:00 PM
Location: School Grounds
Agenda:
- 10:00 AM - Opening Ceremony
- 11:00 AM - Student Talent Show
- 12:30 PM - Community Lunch
- 1:30 PM - Games and Activities
- 3:00 PM - Raffle Draw
- 4:00 PM - Closing Remarks

3. Objectives

The primary objectives of the School Inc. Spring Fair are to:

Foster community engagement through interactive activities and performances.
Provide students with opportunities to showcase their talents and achievements.
Encourage collaboration and teamwork among students, staff, and families.

4. Budget

We estimate that the total cost for the School Inc. Spring Fair will be approximately $2,500. The budget will cover:

Venue Setup: $500
Materials and Supplies: $1,000
Promotional Materials: $300
Other Expenses: $700

We are seeking funding support from the school administration and potential sponsors to cover these costs. A detailed budget breakdown is available upon request.

5. Requirements

To successfully organize the School Inc. Spring Fair, we will need:

Facilities: Access to the school grounds, including the gymnasium and outdoor spaces.
Equipment: Sound system, tables, chairs, tents, and game booths.
Volunteers: Approximately 15 volunteers to assist with setup, management, and clean-up.
Permissions: Approval to use the school grounds and facilities for the event.

6. Conclusion

We are enthusiastic about the potential impact of the School Inc. Spring Fair and believe it will be a valuable addition to our school calendar. We look forward to discussing this proposal further and working together to make this event a success.

Please feel free to contact me at 222 555 7777 or [YOUR EMAIL] for any further information or to schedule a meeting.

Thank you for considering our proposal.

Sincerely,

[YOUR NAME]