Project and Meeting-Based Late Warning Letter

Project and Meeting-Based Late Warning Letter

[Your Company Name]
October 4, 2050

Lester Nolan
Software Engineer
123 Main Street
New York, NY 10001

Dear Lester,

Subject: Late Warning Notification

I hope this message finds you well. I am writing to formally address concerns regarding your recent performance related to project deadlines and meeting attendance.

We are currently working on the Client Management System Upgrade Project, which has specific deadlines and scheduled meetings to ensure effective collaboration and timely progress. Unfortunately, I have noticed that you have been late to several key meetings and have missed multiple deadlines for project deliverables.

Specifically:

  • On September 25, 2050, you were 20 minutes late to the Weekly Status Update Meeting.

  • On September 30, 2050, you did not submit your API integration module as expected.

  • On October 2, 2050, you missed the Client Requirements Review Meeting without prior notification.

Meeting deadlines and attending scheduled meetings are crucial for our project’s success, as well as for the smooth functioning of our team. Your consistent lateness has caused delays in the project timeline and has made it difficult for your colleagues to move forward with their tasks that depend on your input.

I understand that unexpected situations may arise that make punctuality and deadlines challenging. However, it is essential to communicate such issues promptly so we can make adjustments accordingly. If there are personal or work-related challenges that are affecting your ability to meet these expectations, I encourage you to discuss them with me so we can explore potential solutions together.

This letter serves as a formal warning regarding your tardiness and missed deadlines. Continued failure to meet deadlines or attend meetings on time may result in further action, including a formal performance review or other disciplinary measures. On the positive side, addressing this issue now offers the opportunity to improve and get back on track with the project’s success.

Please acknowledge the receipt of this letter and confirm your availability for a meeting on October 6, 2050, at 2:00 PM to discuss this matter further.

Thank you for your attention to this important issue. I believe you have the potential to correct this course and contribute positively to our project.

Sincerely,

[Your Name]
Project Manager
[Your Company Name]
[Your Email]

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