Free First Warning Letter Template
First Warning Letter
[Your Company Name]
[Your Company Email]
[Your Company Address]
Date: January 3, 2060
Nova Allen
Software Engineer
789 Moonlit Drive, Apt 44,
Tranquil Haven, CA 67890
Dear Mr. Allen,
Re: First Warning – Repeated Tardiness
We are writing to formally address a concern regarding your recent pattern of tardiness, which does not meet the standards expected within your role. This letter serves as your first warning, and you must take this matter seriously to avoid further disciplinary actions.
Description of the Issue
Between December 1, 2059, and December 20, 2059, you were late to work on five separate occasions without proper notification or a valid reason. This behavior disrupts project workflows and team collaboration.
Reference to Company Policy
As outlined in Employee Handbook, section 4.2, all employees are required to adhere to scheduled work hours. Repeated tardiness, as demonstrated, is a violation of this policy and negatively affects team productivity and project deadlines.
Expectations and Consequences
We expect immediate improvement in your attendance. Specifically, you are required to arrive at work by your designated start time of 9:00 AM daily. Any future instances of tardiness must be communicated in advance with a valid reason. Failure to comply with these expectations may lead to further disciplinary actions, up to and including termination of employment.
Timeline for Improvement
You are expected to demonstrate immediate and consistent punctuality starting January 4, 2060. Your attendance will be monitored closely for the next 30 days, and a follow-up meeting will be scheduled on February 3, 2060, to review your progress.
Acknowledgment
Please sign below to acknowledge that you have received this first warning letter and understand its contents. This acknowledgment does not imply agreement but confirms that you are aware of the situation and expectations.
We are committed to supporting you in meeting these expectations and are available to provide guidance or clarification if needed.
Sincerely,
[Your Name]
Development Manager
Employee Acknowledgment:
I, Michael Johnson, acknowledge receipt of this First Warning Letter on January 3, 2060, and understand the contents of this document.
Nova Allen
January 3, 2060
