Your Name
Your Title/Position
Your Organization/Company
Address
City, State, Zip Code
Email Address
Phone Number
Date
Recipient’s Name
Recipient’s Title/Position
Recipient’s Organization/Company
Address
City, State, Zip Code
Subject: Request for Approval of [Specific Project, Proposal, Budget, etc.]
Dear [Recipient’s Name],
State the purpose of the letter.
Briefly explain what you are seeking approval for.
Example: I am writing to formally request your approval for [specific project, proposal, action].
Provide detailed information about the project/proposal.
Include the importance or objectives of the proposal.
Highlight any benefits or justifications for approval.
Example: The proposed [project/budget] aims to [objective/benefit].
Attach or summarize any relevant documentation (budget, timelines, reports, etc.).
Address potential concerns or provide clarification for decision-making.
Clearly request approval.
State any deadlines or time-sensitive considerations (if applicable).
Example: I kindly request your approval by [date], so we can proceed accordingly.
Offer to provide further clarification or answer any questions.
Express appreciation for their consideration.
Example: Thank you for your time and consideration. I look forward to your positive response.
Sincerely,
[Your Name]
[Your Position]
[Your Email]
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