[Date]
[Recipient's Name]
[University Name]
[Department/Office Name]
[University Address]
Dear [Recipient's Name],
Briefly introduce yourself, including your full name, student ID number (if applicable), and your current academic status (e.g., undergraduate student, graduate student, or prospective student).
State the purpose of the letter right away. Example: "I am writing to request [specific request]."
Provide a detailed explanation of what you are requesting. Be clear and specific to avoid confusion.
Example: If you're requesting an extension, mention the deadline you are asking to extend and for how long.
Example: If you need documentation, specify the type of document (e.g., transcript, recommendation letter).
Include any relevant information that supports your request.
This could be reasons for your request (e.g., personal, medical, academic difficulties).
Attach or mention any documents (e.g., doctor's note, academic record) if necessary.
Ask for confirmation of receipt of the letter and provide a time frame for when you hope to receive a response.
Example: "Please let me know if this request can be processed by [specific date]."
Express gratitude for their time and consideration.
Offer to provide any additional information they may need to process the request.
Sincerely,
[Your Name]
[Your Student ID Number]
[Your Program]
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