Free Contract Letter of Concern Template
Contract Letter of Concern
[Your Company Name]
[Your Company Address]
October 29, 2050
Jane Smith
Operations Director
ABC Development LLC
5678 Developer Drive
Springfield, IL 62702
Dear Jane,
I hope this message finds you well. I am writing to formally express my concerns regarding our contract dated June 15, 2050, titled "Construction Services Agreement." It has come to my attention that there are several issues that need to be addressed to ensure compliance with the agreed-upon terms and to maintain our mutual interests.
Specific Concerns
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Delayed Project Milestones: The project milestones outlined in Section 3.2 of our contract have not been met as scheduled. Specifically, the completion of the foundation was due on October 1, 2050, but as of today, it remains unfinished. This delay is impacting our overall project timeline.
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Quality of Materials: In Section 5.1, the agreement specifies the use of high-grade materials. However, our recent inspections revealed that the concrete being used does not meet the specified quality standards. We request a review of the materials supplied and their compliance with the contract requirements.
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Communication Issues: There has been a noticeable lack of communication regarding project updates and changes. Our teams have encountered difficulties in obtaining timely information, which has hindered our ability to coordinate effectively. A more structured communication plan needs to be established.
Request for Resolution
To resolve these issues, I propose the following actions:
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Immediate Meeting: I request a meeting by November 5, 2050, to discuss the project timeline and address the milestone delays.
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Inspection of Materials: I suggest conducting an independent assessment of the materials currently in use to ensure compliance with Section 5.1.
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Communication Plan: Establish a bi-weekly update meeting to ensure both parties are aligned and informed of any project developments.
I believe that addressing these concerns promptly will benefit both parties and help maintain the positive working relationship we have established. I kindly request your response by November 3, 2050, to confirm the meeting and discuss these matters further.
Thank you for your attention to this important issue. I look forward to your prompt response.
Sincerely,
[Your Name]
Project Manager
[Your Company Name]
