Cosmetic Store Supplier Agreement
Cosmetic Store Supplier Agreement
This Cosmetic Store Supplier Agreement ("Agreement") is made and entered into as of [Year] by and between:
[Your Company Name], a corporation registered in [State], located at [Your Company Address] ("Store"),
AND
[Supplier Company Name], a corporation registered in [State], located at [Supplier Address] ("Supplier").
Both parties agree to the following terms and conditions:
1. Agreement Overview
This Agreement outlines the terms and conditions under which [Your Company Name] will purchase cosmetic products from [Supplier Company Name] for resale in its retail store. This document governs all transactions related to the supply, purchase, pricing, delivery, and payment for the cosmetic products provided by the Supplier.
1.1 Purpose
The purpose of this Agreement is to establish the legal framework under which [Your Company Name] (the Store) will purchase cosmetic products from [Supplier Company Name] for resale. This Agreement ensures that both parties are aligned on expectations, responsibilities, and deliverables for the duration of their business relationship.
1.2 Duration
This Agreement shall commence on [Start Date] and shall remain in effect until terminated by either party in accordance with Section 6 of this Agreement. Either party may opt to review the terms of the agreement every [1-2] years to ensure that both parties’ business needs are being met. This Agreement may be renewed for subsequent terms upon mutual written consent.
1.3 Definitions
In this Agreement, the following terms shall have the meanings set forth below:
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Products: The cosmetic products sold by the Supplier, including skincare, makeup, and haircare items.
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Order: A written request made by the Store to purchase Products from the Supplier.
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Delivery Date: The date by which the Supplier agrees to deliver the Products to the Store.
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Payment Terms: The conditions under which the Store is required to pay for Products, including schedules and penalties.
2. Products and Pricing
2.1 Products
The Supplier agrees to provide the following categories of products to the Store, which will be sold at mutually agreed prices. The Supplier will update the Store on any new products or modifications to existing products through written notifications.
|
Product Category |
Description |
Minimum Order Quantity |
Price Per Unit |
|---|---|---|---|
|
Skincare |
Creams, serums, cleansers |
100 units |
$25 |
|
Makeup |
Foundations, lipsticks, eyeliners |
50 units |
$18 |
|
Haircare |
Shampoos, conditioners, treatments |
30 units |
$15 |
The Products supplied under this Agreement may be updated periodically based on mutual agreement. The Supplier will notify the Store in writing of any new or discontinued products. Any additional products will be priced according to market trends and mutually agreed terms.
2.2 Pricing
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Prices for all Products are agreed upon by both parties and are detailed in this Agreement. Prices reflect the cost of production, packaging, and shipping to the Store.
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Prices may be adjusted annually or as mutually agreed in writing. The Supplier will provide at least [30] days' notice of any price changes, which will allow the Store to adjust purchasing plans accordingly.
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Prices are exclusive of taxes, duties, and shipping costs, unless otherwise agreed. Any applicable taxes will be added to the invoice and must be paid by the Store.
2.3 Discounts and Promotions
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The Supplier may offer promotional discounts based on volume purchases. These discount terms will be negotiated and confirmed in writing. The Supplier will issue discount codes and promotional offers to the Store via email or other communication methods.
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Promotional discounts will be valid for a specified time period, as detailed in the offer. For example, bulk orders over [1,000] units of a single product may receive a discount of [10%] off the standard price. Orders exceeding [5,000] units may receive a discount of [15%].
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Any promotional offers, including seasonal or clearance discounts, will be subject to the terms and conditions specified by the Supplier. These discounts will be applied to specific product categories or volumes and must be agreed upon by both parties.
3. Orders and Delivery
3.1 Order Placement
The Store must place orders in writing, either through email or via the Supplier’s online order system. Each order should include the following details:
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Product names and quantities
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Delivery address
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Desired delivery date (if applicable)
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Payment terms
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Special shipping or packaging instructions (if necessary)
The Supplier will confirm orders in writing within [48] hours. Any discrepancies or changes to an order must be communicated by the Store within [24] hours of receiving the confirmation.
3.2 Minimum Order Quantity
The Store agrees to place a minimum order of [100] units per order. Orders below this quantity may incur an additional handling fee of $[5] per unit to cover the operational costs of processing smaller orders. The Store can combine products to meet this minimum requirement.
3.3 Delivery Terms
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Delivery Date: The Supplier agrees to deliver the Products on or before the agreed Delivery Date as specified in the Order Confirmation. If the Supplier anticipates any delay in the delivery, they must notify the Store immediately.
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Shipping Method: The Supplier will select the most economical shipping method unless the Store specifies a preference for expedited shipping at the time of the order.
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Shipping Costs: The Store is responsible for shipping fees unless otherwise agreed. Shipping costs will be calculated based on the weight, size, and destination of the order. The Store may opt for faster shipping methods, which will incur additional charges.
|
Delivery Method |
Estimated Time |
Cost |
|---|---|---|
|
Standard |
5-7 business days |
$50 |
|
Expedited |
2-3 business days |
$100 |
|
Next-Day |
1 business day |
$150 |
The Store can also request additional services such as signature confirmation upon delivery, with extra charges applied accordingly.
3.4 Delays in Delivery
If the Supplier anticipates any delays in delivery, they must notify the Store promptly. If delivery is delayed by more than [30] days from the Delivery Date, the Store has the right to cancel the order without penalty. In the event of prolonged delays caused by unforeseen circumstances (e.g., natural disasters, strikes), the Supplier will propose a new delivery date and may offer compensation, such as a discount or free shipping on future orders.
4. Payment Terms
4.1 Invoices
The Supplier will issue invoices to the Store upon shipment of the Products. Each invoice will include the following:
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Invoice number
-
Product descriptions and quantities
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Total price, including taxes and shipping fees
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Payment due date
Invoices will be sent electronically via email or other mutually agreed methods. The Store is required to review the invoice upon receipt and notify the Supplier of any discrepancies within [7] days.
4.2 Payment Methods
The Store may pay for orders using the following methods:
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Bank transfer
-
Credit card
-
PayPal
-
Other electronic payment methods as mutually agreed upon by both parties
Payment instructions, including bank account or PayPal details, will be provided on the invoice. Payments must be made in the currency specified, which will be U.S. Dollars ($) unless otherwise agreed.
4.3 Payment Terms
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The Store agrees to pay invoices within [30] days of the invoice date, unless a different payment schedule has been agreed upon for larger orders or special circumstances.
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A late fee of [5%] per month will be charged on any overdue amounts. If payment is not received within [60] days of the invoice date, the Supplier may suspend the Store's account and halt future shipments until payment is made.
4.4 Currency
All payments under this Agreement will be made in U.S. Dollars ($), unless otherwise agreed upon. The Store will bear the cost of any currency conversion fees if applicable.
5. Quality Control and Inspection
5.1 Product Quality
The Supplier guarantees that all Products provided under this Agreement meet the following standards:
-
Compliance with applicable cosmetic industry standards and regulatory requirements.
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Proper packaging to prevent damage during shipping, including clear labeling of ingredients, usage instructions, and expiration dates.
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Products must not be expired upon delivery, and the Supplier must ensure that products have at least [6] months remaining before their expiration date.
5.2 Inspection
The Store has the right to inspect the Products upon receipt. If any Products are found to be defective or not in compliance with the agreed specifications, the Store must notify the Supplier within [14] days of receipt. The Supplier will arrange for replacement or refund at no additional cost to the Store.
5.3 Returns
Products may only be returned if they are defective or damaged during shipping. If Products are found defective, the Store must notify the Supplier within [14] days, providing photographic evidence of the damage or defect. Non-defective returns will be subject to a [20%] restocking fee and must be returned in their original condition.
6. Termination
6.1 Termination by Either Party
This Agreement may be terminated by either party with [30] days’ written notice without cause. In the event of termination, both parties agree to settle any outstanding orders, payments, and other obligations promptly. Any unfulfilled orders will be canceled or adjusted as per the Agreement.
6.2 Termination for Breach
Either party may terminate this Agreement immediately upon written notice if the other party breaches any material term or condition of the Agreement. Examples of breach include non-payment, failure to deliver Products in accordance with agreed standards, or failure to meet quality control requirements.
7. Confidentiality
Both parties agree to keep all proprietary information confidential, including pricing details, product formulations, business plans, and customer information. Confidentiality obligations remain in effect for [5] years following the termination of this Agreement.
8. Governing Law and Dispute Resolution
This Agreement shall be governed by the laws of [State]. Any disputes will be resolved through binding arbitration in [Location], in accordance with the rules of Arbitration Organization.
9. Miscellaneous
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Entire Agreement: This Agreement constitutes the entire understanding between the Supplier and Store and supersedes any prior agreements or negotiations.
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Amendments: Any amendments to this Agreement must be in writing and signed by both parties.
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Force Majeure: Neither party shall be liable for delays due to unforeseen events such as natural disasters or government action.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above.
[Your Company Name]
Name:
Title:
[Supplier Company Name]
Name:
Title:
