Underperformance Warning with Termination Letter

Underperformance Warning with Termination Letter

[Your Name]

[Your Company Name]

July 10, 2060

Michael Turner

789 Crescent Lane

Futurity City, FC 30215

Subject: Formal Warning and Termination of Employment

Dear Michael Turner,

This letter serves as a formal notice regarding your performance at [Your Company Name]. After thorough reviews, it has been determined that your performance consistently falls below the standards required for your role as Software Development Analyst II.

1. Performance Issues

The specific areas of concern include:

  • Failure to meet coding quality standards: During the past six months, code reviews identified recurring errors in your submissions that delayed project timelines.

  • Inconsistent adherence to deadlines: On three occasions between February 2060 and June 2060, critical milestones for Project Nova were missed, impacting overall team efficiency.

  • Poor collaboration and communication: Feedback from team members indicates challenges in obtaining timely updates and support for joint tasks.

2. Previous Discussions and Warnings

We have previously addressed these issues through:

  • Performance review on March 1, 2060: During this session, specific concerns and expectations were outlined, and you agreed to improve by April 30, 2060.

  • Performance Improvement Plan (PIP) issued on May 10, 2060: This provided a detailed action plan, including bi-weekly check-ins, mentoring support, and clear targets. Unfortunately, these objectives were not met.

3. Final Notice and Termination

Despite our efforts to support your improvement, there has been no significant progress. As a result, your employment with [Your Company Name] will be terminated effective July 17, 2060. Please consider this letter as your final notice.

4. Final Entitlements

You will receive the following:

  • Final paycheck, including payment for all accrued leave up to your last working day. This will be deposited into your account by July 20, 2060.

  • Termination of access to company systems and networks will occur at the close of business on July 17, 2060. You are required to return all company property, including your laptop, ID badge, and access cards, by this date.

5. Contact Information

For questions regarding this decision or your final compensation, please contact Sandra Lewis, HR Manager, at 555-789-1234.

We regret that this outcome has become necessary and wish you the best in your future endeavors.

Sincerely,

[Your Name]

Director of Software Operation

Acknowledgment of Receipt
I, Michael Turner, acknowledge receipt of this letter on July 10, 2060.

Signature:

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