Free Conflict of Interest Termination Format Letter Template
Conflict of Interest Termination Format Letter
Header:
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Include your company's name, address, and the date at the top of the letter.
Recipient Details:
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Add the recipient's full name, title, and address below the header.
Subject Line:
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Clearly label the purpose of the letter, e.g., Subject: Termination Due to Conflict of Interest.
Introduction:
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Begin with a formal salutation, such as "Dear [Recipient Name]."
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State the purpose of the letter, mentioning the termination and its effective date.
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Briefly reference the conflict of interest as the cause of termination.
Details of the Conflict:
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Clearly describe the specific conflict of interest issue.
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Reference relevant company policies or agreements that were violated (e.g., "Conflict of Interest Policy, Section X").
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Highlight how the conflict impacts the organization or breaches trust.
Termination Statement:
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Clearly state the termination decision and its effective date.
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Explain that the decision aligns with company policies to protect its interests.
Final Arrangements:
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List any company property that must be returned (e.g., laptops, documents).
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Provide instructions for returning items, including a deadline and return method.
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Mention any pending financial settlements, such as the final paycheck, with payment timelines.
Next Steps and Contact Details:
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Offer a contact point for further clarification, typically an HR representative.
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Provide their email address and phone number for convenience.
Closing Statement:
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Use a professional tone to thank the recipient for their contributions.
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Extend wishes for their future endeavors.
Signature Block:
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Include:
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Your name.
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Your job title.
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Your email address and phone number.
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