Harassment or Bullying Disciplinary Letter Design
[DATE]
To:
Stephen Clark
Marketing Coordinator
Marketing Department
456 Elm Street
Cityville, State, 12345
Subject: Disciplinary Action for Harassment/Bullying
Dear Stephen Clark,
After careful review and consideration of the concerns brought forward regarding your conduct, we are writing to formally address a matter of serious concern that has come to light. It has been reported and substantiated that you have been involved in inappropriate behavior, including harassment or bullying, towards your colleagues in the Marketing Department, specifically towards Jane Smith, over the past two weeks.
This behavior violates [Your Company Name]'s Code of Conduct, Anti-Harassment Policy, and the core values that we uphold within the workplace. Your actions, which include belittling comments and inappropriate behavior in meetings, have created a hostile work environment for others. These actions were witnessed by several team members and have caused significant distress to those involved.
We take these matters very seriously, as they negatively impact the work environment, employee well-being, and the overall company culture. Such actions are not in line with our expectations and standards for professional conduct.
As part of this disciplinary process, the following actions will be taken:
Formal Written Warning: This letter serves as a written warning regarding your conduct. A copy will be placed in your personnel file.
Behavioral Expectations: You are expected to immediately cease any behavior that constitutes harassment or bullying. You are also required to attend a mandatory Anti-Harassment and Workplace Respect Training session on December 5, 2050, to ensure you understand the gravity of this matter and how to prevent further incidents.
Further Monitoring: Your behavior will be closely monitored over the coming 30 days, and any additional complaints or inappropriate behavior may lead to more severe disciplinary action, up to and including termination of employment.
Follow-Up Meeting: A follow-up meeting will be scheduled on December 19, 2050, to review your progress, discuss any concerns you may have, and ensure that there are no further issues regarding your behavior.
We want to stress that this letter is intended to inform you of the seriousness of your actions and encourage a constructive path forward. We value your contributions to the team and hope that this matter will be resolved in a manner that fosters a positive and respectful work environment.
If you have any questions or wish to discuss this matter further, please do not hesitate to contact Sarah Taylor, HR Manager, at (123) 456-7890 or email her at staylor@yourcompany.com.
We trust that you will take this opportunity to reflect on the seriousness of this issue and make the necessary improvements moving forward.
Sincerely,
[Your Name]
Human Resources Director
[Your Company Name]
Acknowledgment of Receipt:
I, Stephen Clark, acknowledge receipt of this disciplinary letter regarding harassment/bullying. I understand the contents and the expectations set forth.
Signature:
Date:
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