Free Maintenance Contract Letter Template
Maintenance Contract Letter
December 2, 2050
Jasen Gaylord
Envexa
Colorado Springs, CO 80901
inquire@envexa.mail
Dear Mr. Gaylord,
I hope this letter finds you well. I am writing to formalize the maintenance contract between [Your Company Name] and Envexa. This agreement outlines the terms and conditions under which [Your Company Name] will provide maintenance services for your equipment, systems, and facilities as discussed.
I. Scope of Services
As agreed upon, [Your Company Name] will provide the following maintenance services:
A. Routine Maintenance
We will conduct routine checks and preventive maintenance on the equipment and systems specified in our prior discussions, ensuring all operations continue to run smoothly and efficiently.
B. Emergency Repairs
In the event of unforeseen breakdowns or system failures, we will provide emergency repair services to minimize downtime and ensure your operations are not adversely impacted.
C. Advisory Services
We will also provide consultation on system upgrades, improvements, and any required adjustments to optimize performance.
II. Payment Terms
A. Total Amount
The total cost for the services described in this contract will be $50,000, payable on a monthly basis as per the agreed-upon schedule.
B. Invoicing
Invoices will be submitted by [Your Company Name] at the end of each month. Payments should be made within 30 days of receiving the invoice. Kindly make payments via wire transfer to the bank details provided.
C. Late Payment Fees
In the event of late payment, a fee of 5% per month will be added for every month the payment is delayed beyond the due date.
III. Responsibilities
A. Responsibilities of [Your Company Name]
We will:
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Perform all maintenance and repairs promptly and professionally.
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Ensure our team is well-prepared for all service needs.
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Provide regular maintenance reports and highlight any issues encountered.
B. Responsibilities of Envexa
To ensure smooth service delivery, we ask that you:
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Provide access to your premises and systems for maintenance and repair purposes.
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Notify us immediately of any system malfunctions or potential issues.
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Follow all recommended safety protocols for your equipment and facilities.
IV. Confidentiality
Both parties understand and agree that any proprietary or confidential information shared during the course of this contract will be kept confidential and not disclosed to third parties without prior written consent. This obligation will survive the termination of this agreement.
V. Termination Clause
This contract will remain in effect until either party provides written notice of termination. Envexa may terminate the contract at any time with 30 days’ notice, while [Your Company Name] may terminate the contract in case of non-payment or breach of terms, after providing a similar notice period.
VI. Governing Law
This contract will be governed by the laws of the state of Colorado, and any legal disputes arising from this agreement will be handled in the courts of Colorado.
We are committed to providing high-quality maintenance services, and we believe this partnership will be mutually beneficial. Should you have any questions regarding this contract or any aspect of the services, please do not hesitate to reach out to me at [Your Email] or [Your Company Email].
Please confirm your acceptance of the terms by signing below and returning a copy of this letter.
Sincerely,
[Your Name]
[Your Company Name]
Acceptance of Terms
By signing below, Envexa agrees to the terms and conditions outlined in this Maintenance Contract.
For Service Provider:
[Your Name]
[Your Company Name]
Date: December 2, 2050
For Client:
Jasen Gaylord
Envexa
Date: December 2, 2050
For further details or assistance, please contact [Your Name] at [Your Email] or [Your Company Email].
