Customer Service Termination Letter Outline

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[Your Company Name]
[Your Company Address]
[Your Company Email]
[Your Company Number]

[Date]

[Customer's Name]
[Customer's Address]

Dear [Customer's Name],

I hope this letter finds you well. After careful consideration, we regret to inform you that we are terminating our business relationship with you, effective [Effective Date]. This decision has been made due to [brief reason, e.g., consistent late payments, breach of terms and conditions, or violation of company policies].

We have made numerous attempts to resolve the issue, but unfortunately, the situation has not improved. As a result, we can no longer continue providing our services to you.

Please note that your account will be closed, and all outstanding balances must be settled by [Final Payment Due Date]. You may reach out to our customer service department at [Your Company Number] or [Your Company Email] for any assistance related to your final payment or account closure.

We understand that this news may be disappointing, and we appreciate the opportunity to serve you. We wish you the best in your future endeavors.

Sincerely,

[Your Name]
[Your Position]
[Your Company Name]

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