Initial Performance Review Schedule

Introduction

This document serves as a comprehensive guide for the initial performance review schedule at [Your Company Name]. Performance reviews are a critical part of our company culture, designed to provide constructive feedback, identify areas for improvement, and recognize outstanding work.

Objective

The primary objective of this schedule is to ensure that all employees receive timely and meaningful performance evaluations. These evaluations are intended to align individual performance with the company's strategic goals, thereby fostering a culture of continuous improvement and excellence.

Review Schedule

The initial performance review will be conducted within the first 90 days of employment for new hires and will serve as a basis for future annual reviews. Below is the schedule:

• Initial Performance Review Schedule

Week	Activity	Responsible Party
1	Onboarding and Training	HR & Department Head
4	Initial Feedback Session	Immediate Supervisor
8	Mid-Review Check-in	Immediate Supervisor
12	Formal Performance Review	Department Head & HR

Performance Metrics

1. Quality of Work

This metric evaluates the overall quality of tasks and projects completed. It takes into account the accuracy, thoroughness, and reliability of the employee's work output.

2. Communication Skills

This metric assesses the employee's ability to effectively communicate ideas, feedback, and information, both verbally and in writing.

3. Teamwork

This metric evaluates how well the employee collaborates with team members and contributes to a positive work environment.

4. Reliability

This metric measures the employee's dependability in terms of punctuality, work ethic, and responsibility.

5. Skill Level

This metric assesses the employee's technical and soft skills relevant to their job role.

Performance Metrics	Employee A	Employee B	Employee C	Employee D
Quality of Work	85	80	88	90
Communication Skills	90	85	92	88
Teamwork	88	86	90	87
Reliability	92	90	91	89
Skill Level	80	82	78	85

Review Process

1. Pre-Review Preparation

Employees are encouraged to self-assess their performance based on the KPIs. They should also prepare any questions or points for discussion, including career development goals and any challenges faced.

2. Review Meeting

The formal review meeting will be a face-to-face discussion, lasting approximately 60 minutes. It will cover performance, goals, and areas for improvement. The meeting agenda will be shared in advance, and employees are encouraged to come prepared with examples and documentation to support their self-assessment.

3. Post-Review Actions

After the review, employees will receive a written summary of the evaluation, including scores for each KPI and any agreed-upon action items. This summary will serve as a reference for future reviews and career development discussions.

Feedback Mechanism

1. Anonymous Survey

Employees will have the opportunity to provide feedback on the review process through an anonymous online survey. This survey will include questions about the fairness, comprehensiveness, and effectiveness of the review.

2. Feedback Review Meeting

A meeting will be held with HR and department heads to review the feedback and identify areas for improvement in the review process.

3. Continuous Improvement

The feedback will be used to make necessary adjustments to the review process, ensuring it remains effective and relevant.

Review and Adjustments

1. Confidentiality

All performance reviews will be documented and stored in a secure, confidential personnel file. Access to these files will be restricted to authorized personnel only.

2. Record-Keeping

The documentation will include the completed review form, any supporting materials provided by the employee, and the written summary of the evaluation.

3. Audit and Compliance

The documentation will be subject to periodic audits to ensure compliance with company policies and legal requirements. Any discrepancies or issues will be addressed promptly.

Contact Information

For any questions or clarifications, please contact:

• HR Department: [Your Company Email]

• IT Support: [Your Company Number]

Thank you for your attention to this important schedule. Adhering to this schedule ensures that we maintain a culture of continuous improvement and excellence at [Your Company Name].

Attachments:

• Performance Review Form

• KPI Tracking Sheet

For the most current version of this schedule, please visit [Your Company Website].

HR Templates @ Template.net