Payroll Error Report HR
Payroll Error Report HR
Prepared by: [Your Name] Date: 2050-09-20
I. Employee Information
|
Employee Name: |
John Smith |
|
Employee ID: |
12345 |
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Department: |
Sales |
|
Job Position: |
Sales Associate |
II. Error Description
The payroll error pertains to John Smith, Employee ID 12345, who works in the Sales department as a Sales Associate. The error was discovered during routine payroll processing for the month of September 2050.
The nature of the error is a miscalculation of overtime hours. John's timesheet was incorrectly entered into the payroll system, resulting in an overpayment of overtime wages. This error is considered moderate in severity as it has financial implications for both the employee and the company.
The relevant context is that John had taken a few days off in September due to a family emergency, which led to adjustments in his work schedule. Unfortunately, the adjustments were not accurately reflected in the timesheet calculations, leading to the overtime error.
To rectify this issue, we need to recalculate John's overtime hours and make the necessary adjustments to his upcoming paycheck.
III. Error Identification and Cause
A. How was the error discovered?
Employee Complaint
Internal Audit
Routine Payroll Processing
Other (Specify): ______________
B. What was the root cause of the error?
Input Error
System Glitch
Outdated Employee Information
Process-related Issue
Other (Specify): ______________
IV. Correction Action
Steps Taken to Correct the Error:
● Recalculated John's timesheet to accurately reflect his hours worked.
○ Details: Adjusted hours worked to correct the overtime error
○ Date: 2050-09-15
● Updated the payroll system with the corrected timesheet information.
○ Details: Entered the corrected data into the payroll system
○ Date: 2050-09-16
V. Preventive Measures
A. How can similar errors be prevented in the future?
Update Payroll Procedures
Provide Additional Training
Improve Data Validation Processes
Other (Specify): ______________
VI. Date and Responsible Party
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Date of Error Identification: |
2050-09-10 |
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Date of Error Correction: |
2050-09-16 |
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Responsible Party for Error Correction: |
[Your Name] |
VII. Status
Current Status of the Error:
Resolved
In Progress
Pending
VIII. Comments/Notes
Additional Comments or Notes:
The error has been resolved, and John Smith's paycheck has been updated to reflect the corrected overtime hours. We will continue to monitor our payroll processes to prevent similar errors in the future.
IX. Signatures
Prepared By:
Signature: [Sample Signature]
Date: 2050-09-20
Approved By: (if applicable)
Signature: [Sample Signature]
Date: 2050-09-20
