Reception Schedule
Reception Schedule
The purpose of this schedule is to help the receptionist organize their daily tasks and responsibilities, ensuring efficient management of the reception area and effective communication with clients and visitors.
|
Time |
Task |
|---|---|
|
08:00 AM - 09:00 AM |
Setting up workstation and checking voicemails |
|
09:00 AM - 10:00 AM |
Answering incoming calls and scheduling appointments |
|
10:00 AM - 11:00 AM |
Greeting visitors and directing them appropriately |
|
11:00 AM - 12:00 PM |
Follow-up calls and confirming upcoming appointments |
|
12:00 PM - 1:00 PM |
Lunch break |
|
1:00 PM- 2:00 PM |
Answering incoming calls and resolving inquiries |
|
2:00 PM - 3:00 PM |
Updating records and data entry |
|
3:00 PM - 4:00 PM |
Handing out visitor passes and signing for deliveries |
|
4:00 PM - 5:00 PM |
End of day wrap-up, finishing paperwork, and tidying the reception area |
Prepared By: [YOUR NAME]
Remark:
Efficient management of reception duties ensures smooth operations and positive interactions with clients and visitors.
Notes:
-
Maintain a tidy and organized reception area to create a welcoming atmosphere.
-
Prioritize urgent inquiries and appointments to ensure timely responses.
-
Keep track of visitor arrivals and departures for security and administrative purposes.
-
Communicate effectively with other staff members to coordinate tasks and updates throughout the day.
