Free Party Event Schedule Template
Party Event Schedule
Prepared by: [YOUR NAME]
I. Party Details
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Date: July 15, 2050
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Time: 6:00 PM
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Venue: The Grand Pavilion
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Theme: Summer Garden Party
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RSVP Deadline: July 1, 2050
II. Pre-Event Planning
|
Time |
Task |
|---|---|
|
4-6 Weeks Before Event |
Decide on theme and concept |
|
4-6 Weeks Before Event |
Plan decorations and ambiance |
|
4-6 Weeks Before Event |
Create guest list |
|
2-3 Weeks Before Event |
Arrange catering |
|
2-3 Weeks Before Event |
Order beverages |
|
2-3 Weeks Before Event |
Plan entertainment |
|
2-3 Weeks Before Event |
Organize activities |
|
1 Week Before Event |
Create event timeline |
III. Day Before the Party
|
Time |
Task |
|---|---|
|
9:00 AM |
Set up decorations |
|
10:00 AM |
Arrange seating and tables |
|
11:00 AM |
Prepare or pick up catered food |
|
12:00 PM |
Set up food stations and bar |
|
2:00 PM |
Test audiovisual equipment |
|
3:00 PM |
Finalize seating arrangements |
IV. Day of the Party
|
Time |
Task |
|---|---|
|
10:00 AM |
Final venue walkthrough |
|
11:00 AM |
Set up last-minute decorations |
|
12:00 PM |
Prepare food and beverages |
|
2:00 PM |
Set up entertainment and activities |
|
4:00 PM |
Welcome guests |
|
6:00 PM |
Manage event flow |
|
8:00 PM |
Coordinate activities |
V. Reminders for Guests
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The theme of the party is Summer Garden Party, so please dress in summer casual attire.
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Valet parking will be available for your convenience.
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For special accommodations or requests, please feel free to contact [Your Company Number].
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Remember to bring dancing shoes for an evening of music and fun!
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Bringing outside food or beverages to the event is strictly prohibited.
