Administration Recurring
Meeting Schedule

To streamline our operations and enhance communication across departments, we have established a recurring meeting schedule. This schedule is designed to ensure regular updates, facilitate strategic planning, and foster a culture of transparency and collaboration.

Meeting Type	Frequency	Day	Time	Location/ Virtual Link	Primary Objective
Leadership Team Meeting	Weekly	Monday	9:00 AM	Conference Room B / [Link]	Strategic planning and leadership updates
Department Heads Meeting	Bi-weekly	Wednesday	11:00 AM	Conference Room A / [Link]	Department updates and cross-functional alignment
Project Review Meeting	Monthly	First Thursday	2:00 PM	Virtual [Link]	Review of ongoing project status and milestones
All-Hands Meeting	Quarterly	Last Friday	4:00 PM	Main Auditorium / [Link]	Company-wide updates and achievements

Meeting Details

1. Leadership Team Meeting

• Agenda Submission: All items must be submitted by the preceding Friday.

• Attendees: All leadership team members.

• Duration: 1 hour.

2. Department Heads Meeting

• Agenda Submission: Agenda items to be submitted 48 hours in advance.

• Attendees: Heads of all departments.

• Duration: 1.5 hours.

3. Project Review Meeting

• Agenda Submission: Project leads to submit updates one week in advance.

• Attendees: Project managers, relevant department heads, and stakeholders.

• Duration: 2 hours.

4. All-Hands Meeting

• Agenda Submission: Suggestions for agenda items to be submitted two weeks in advance.

• Attendees: All employees.

• Duration: 1 hour.

General Guidelines

• Attendees are expected to review all pre-meeting materials sent in advance to ensure productive discussions.

• All participants should join the meeting 5 minutes before the start time to address any technical issues and start promptly.

• Active participation is encouraged to ensure diverse perspectives are heard and considered in decision-making.

For any changes to the schedule or additional meeting requests, please contact our administration department.

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