Free Marketing Vendor Payment Schedule Template
Marketing Vendor Payment Schedule
Introduction:
Effective marketing is a critical component of our clothing brand's success. We collaborate with various marketing vendors to promote our brand, increase sales, and build a strong online and offline presence. To ensure transparency, financial stability, and a strong vendor relationship, we have developed a comprehensive Marketing Vendor Payment Schedule.
Vendor Payment Terms:
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Marketing Agency (Vendor A):
Services: Digital marketing, social media management, content creation.
Payment Terms: Monthly retainer of $5,000, payable on the 1st of each month.
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Influencers and Bloggers (Vendor B):
Services:
Payment Terms:
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Photographers and Videographers (Vendor C):
Services:
Payment Terms:
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Graphic Designers (Vendor D):
Services:
Payment Terms:
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Event Organizers (Vendor E):
Services:
Payment Terms:
Payment Approval Process:
All vendor invoices must be submitted electronically to the finance department no later than five business days before the scheduled payment date. The following steps will be followed for payment approval:
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Review and Verification: The finance department will review each invoice for accuracy, completeness, and adherence to the agreed-upon terms.
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Authorization: Once the invoice is verified, the respective department head will authorize the payment based on the scope of work and the vendor's performance.
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Payment Processing: Approved invoices will be processed for payment on the agreed-upon schedule.
Payment Discrepancies and Disputes:
If there are any discrepancies or disputes regarding an invoice, the finance department will promptly communicate with the vendor to resolve the issue. Payment may be temporarily withheld until a resolution is reached.
Late Payments:
We are committed to honoring our payment obligations in a timely manner. However, if there are any delays in payments, we will communicate with the vendor in advance and provide an estimated payment date.
Performance-Based Bonuses:
To incentivize exceptional performance, we offer performance-based bonuses to our marketing vendors. These bonuses will be agreed upon and detailed in separate addendums to the vendor contracts.
Termination Clause:
In the event of unsatisfactory performance or breach of contract, we reserve the right to terminate our contract with any vendor. In such cases, the termination terms and payment obligations will be outlined in the respective contracts.
This schedule is subject to review and revision as our brand's marketing needs evolve, and we will communicate any changes to our vendors in a timely manner. Thank you for your dedication and contribution to the success of [Your Company Name].
