Payroll Overpayment Report
PAYROLL OVERPAYMENT REPORT
Prepared by: [Your Name], Payroll Department
I. Employee Information
|
Employee Name |
Employee ID |
Department |
|---|---|---|
|
John Doe |
12345 |
Finance |
|
Jane Smith |
67890 |
Sales |
|
Michael Johnson |
54321 |
Marketing |
|
Emily Brown |
98765 |
Operations |
II. Overpayment Details
|
Overpayment Date |
Amount Overpaid ($) |
Reason for Overpayment |
|---|---|---|
|
2055-06-15 |
500 |
Calculation error in overtime hours |
|
2055-06-30 |
300 |
Mistake in bonus calculation |
|
2055-07-05 |
200 |
Incorrect commission adjustment |
|
2055-07-10 |
400 |
Double payment for vacation leave |
III. Recovery Plan
A. Deduction from Future Payments
-
Plan: Deduct overpaid amount from upcoming payroll cycles.
-
Start Date: Effective from the next payroll processing.
-
Amount: $50 per pay period until fully recovered.
B. Lump Sum Repayment
-
Plan: Request employees to repay the full overpayment amount in a single lump sum.
-
Deadline: Within 30 days of notification.
-
Confirmation: Signed agreement by employees acknowledging the repayment.
C. Other Arrangements
-
Plan: Customize repayment schedules based on individual employee circumstances.
-
Approval: Requires approval from HR and Finance departments.
-
Terms: Monthly installments over 6 months, starting August 2055.
IV. Approval and Review
|
Reviewed By |
Date |
Approved By |
Date |
|---|---|---|---|
|
Payroll Administrator |
2055-07-05 |
Payroll Manager |
2055-07-06 |
V. Notes or Comments
A. Context for Overpayment
Note: The overpayments stemmed from various administrative errors, including miscalculations in overtime, bonuses, commission adjustments, and vacation leave.
B. Actions Taken
Note: Employees have been individually notified about the overpayments and the chosen repayment method as per company policy.
C. Follow-Up
Note: Monitor payroll deductions closely to ensure accurate recovery of overpaid amounts within the stipulated timelines, maintaining transparency and fairness in payroll practices.
