12:00 PM

Event Setup Begins

• Venue setup and decoration: Arrange stage, lighting, and seating as per event layout plan. Ensure decorations reflect the theme of the event.

• Sound and lighting equipment installation: Set up and test sound systems, microphones, speakers, and lighting rigs. Coordinate with technical team for adjustments and sound checks.

2:00 PM

Vendor Setup

• Food and beverage vendors arrive and set up booths: Ensure vendors are allocated their designated areas. Coordinate with vendors for timely setup and stocking of refreshments.

4:00 PM

Artist Sound Checks

• Scheduled sound checks for all performing artists: Provide time slots for each artist or band to check sound levels and equipment functionality.

• Technical adjustments as necessary: Address any sound or lighting issues identified during sound checks.

6:00 PM

Doors Open

• Event staff readiness for guest arrivals: Ensure ticketing and security teams are prepared to manage guest entry and safety checks.

• Ticketing and security checks begin: Verify tickets, IDs, and conduct security screenings as guests enter the venue.

7:30 PM

Event Commences

• Opening remarks and introductions: Welcome guests and introduce the event hosts or speakers.

• Performance lineup starts according to schedule: Ensure artists are ready backstage and adhere to their performance times.

10:30 PM

Event Conclusion

• Final performances and acknowledgments: Wrap up the event with last performances and thank artists, sponsors, and attendees.

• Closing remarks and event wrap-up: Conclude the event with final announcements and instructions for guests.