Preventive Maintenance Schedule

Preventive Maintenance (PM) Schedule

Customer:

[Your Company Name]

Date:

May 9, 2050

Prepared by:

[Your Name]

Approved by:

Brian Davis, Compliance Manager

Equipment

Task

Frequency

Responsible Person

Notes

HVAC System

Change filters

Every 3 months

Maintenance Team

Ensure to use specified filter size

Generators

Test run and check oil levels

Every month

Facility Manager

Coordinate with power outage schedule

Fire Suppression System

Inspect and test functionality

Twice a year

Safety Officer

Schedule around office downtime

Elevators

Safety inspection

Annually

Certified Technician

Submit inspection reports to management

Plumbing

Check for leaks and pressure

Quarterly

Maintenance Team

Repair leaks promptly

IT Equipment

Clean dust and update software

Bi-annually

IT Support Team

Backup data before software updates

Notes:

  • Ensure all maintenance tasks are logged and documented properly.

  • Coordinate with department heads for scheduling downtime if required.

  • Prioritize tasks based on criticality and safety concerns.

  • Review and update the schedule annually to optimize maintenance efficiency.

Schedule Templates @ Template.net