Free Building Maintenance Schedule Template
Building Maintenance Schedule
Prepared By: [Your Name]
Email: [Your Company Email]
Company: [Your Company Name]
Contact Number: [Your Company Number]
Address: [Your Company Address]
Maintenance Task List and Schedule
HVAC System
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Task: Inspect and clean air filters
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Frequency: Monthly
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Responsible Person: Mark Johnson
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Task: Check and calibrate thermostats
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Frequency: Quarterly
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Responsible Person: Sarah Davis
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Task: Inspect and service heating and cooling units
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Frequency: Annually (every January)
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Responsible Person: HVAC Solutions Inc.
Plumbing System
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Task: Check for leaks and inspect pipes
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Frequency: Monthly
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Responsible Person: Thomas Brown
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Task: Test water heaters and flush tanks
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Frequency: Semi-Annually (every June and December)
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Responsible Person: ABC Plumbing Services
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Task: Inspect and maintain sump pumps
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Frequency: Quarterly
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Responsible Person: Thomas Brown
Electrical System
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Task: Test emergency lighting and exit signs
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Frequency: Monthly
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Responsible Person: Electrical Solutions LLC
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Task: Inspect electrical panels and circuit breakers
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Frequency: Quarterly
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Responsible Person: Electrical Solutions LLC
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Task: Conduct full electrical system inspection
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Frequency: Annually (every March)
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Responsible Person: Electrical Solutions LLC
Elevators
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Task: Inspect and lubricate moving parts
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Frequency: Monthly
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Responsible Person: Elevator Services Inc.
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Task: Test emergency alarm systems
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Frequency: Quarterly
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Responsible Person: Elevator Services Inc.
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Task: Perform comprehensive safety inspection
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Frequency: Annually (every September)
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Responsible Person: Elevator Services Inc.
Fire Safety Systems
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Task: Test fire alarms and smoke detectors
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Frequency: Monthly
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Responsible Person: Fire Safety Inspections
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Task: Inspect and service fire extinguishers
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Frequency: Quarterly
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Responsible Person: Fire Safety Inspections
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Task: Conduct fire drills and safety training
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Frequency: Annually (every October)
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Responsible Person: Fire Safety Inspections
Structural Elements
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Task: Inspect roofs and gutters
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Frequency: Semi-Annually (every April and October)
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Responsible Person: Mark Johnson
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Task: Check foundation and exterior walls for cracks
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Frequency: Quarterly
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Responsible Person: Mark Johnson
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Task: Perform comprehensive building inspection
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Frequency: Annually (every November)
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Responsible Person: Mark Johnson
Safety and Compliance Checklists
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Ensure all personnel follow safety protocols during maintenance activities.
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Verify compliance with local building codes and safety regulations.
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Maintain updated safety and compliance checklists for each maintenance task.
Prepared By:
[Your Name]
[Your Company Name]
