Free HVAC Maintenance Schedule Template
HVAC MAINTENANCE SCHEDULE
Prepared by: [Your Name]
I. Introduction
This HVAC Maintenance Schedule is essential for ensuring the efficient operation and longevity of HVAC systems across [Your Company Name]'s facilities. Regular maintenance not only enhances equipment performance but also contributes to energy efficiency and indoor air quality management.
II. Equipment Identification
|
Equipment |
Location |
Model/Serial Number |
|---|---|---|
|
HVAC Unit 1 |
Main Office |
ACX-3001 / SN-123456 |
|
HVAC Unit 2 |
Warehouse |
BX-2000 / SN-789012 |
|
HVAC Unit 3 |
Production Area |
CZ-4500 / SN-567890 |
III. Maintenance Tasks
|
Task Description |
Details |
|---|---|
|
Replace air filters |
Use MERV 8 filters for standard offices and MERV 13 for areas with sensitive equipment or high dust levels. Check monthly and replace as needed to maintain air quality. |
|
Clean condenser coils |
Bi-annually inspect and clean coils using a non-acidic coil cleaner. Remove debris, dirt, and potential mold to optimize heat transfer and reduce energy consumption. Check for corrosion or leaks. |
|
Lubricate moving parts |
Annually apply lithium grease to fan motors, bearings, and pulleys. Ensure all moving parts operate smoothly to prevent wear and noise issues. |
|
Check thermostat calibration |
Bi-annually calibrate thermostats for accuracy. Verify temperature readings against a calibrated thermometer in various zones to maintain occupant comfort and energy efficiency. |
|
Inspect ductwork |
Annually inspect ducts for leaks, cracks, or blockages. Seal leaks promptly to optimize airflow and prevent energy loss. Ensure ducts are clean to maintain indoor air quality. |
IV. Frequency
|
Task |
Frequency |
|---|---|
|
Air filter replacement |
Monthly (standard), Quarterly (specialized) |
|
Coil cleaning |
Bi-annually |
|
Lubrication |
Annually |
|
Thermostat calibration |
Bi-annually |
|
Ductwork inspection |
Annually |
V. Responsible Parties
|
Task |
Responsible Party |
|---|---|
|
Air filter replacement |
HVAC Technician |
|
Coil cleaning |
Maintenance Team |
|
Lubrication |
HVAC Contractor |
|
Thermostat calibration |
Facility Manager |
|
Ductwork inspection |
HVAC Specialist |
VI. Notes/Comments
Regular HVAC maintenance is critical for compliance with industry regulations and to uphold warranty requirements. Document any observations, recommendations, or issues encountered during maintenance visits here. Ensure all maintenance tasks are logged and reviewed to maintain operational efficiency and comfort for building occupants.
