Private Event Proposal Letter

[YOUR NAME]

[YOUR COMPANY NAME]

[YOUR COMPANY ADDRESS]

[YOUR COMPANY EMAIL]

July 10, 2050

Lyda Fadel and Sigmund Corwin

Orlando, FL 32801

Dear Lyda and Sigmund,

Re: Private Event Proposal for Your Wedding – October 15, 2050

I hope this letter finds you well. On behalf of [YOUR COMPANY NAME], it is my pleasure to present to you a comprehensive proposal for the planning and coordination of your upcoming wedding on October 15, 2050. We understand that this is one of the most important days of your lives, and we are dedicated to helping you create an unforgettable celebration filled with love, elegance, and joy.

Event Overview

Our goal is to ensure your wedding is not only a beautiful reflection of your love story but also seamlessly organized from start to finish. Below is an overview of our proposed services for your special day:

1. Venue Selection and Setup

We propose to host your wedding at The Grand Chateau, an elegant estate that offers both indoor and outdoor spaces to perfectly suit your vision. This venue includes:

• A breathtaking garden for the ceremony, surrounded by lush greenery and seating for up to 150 guests.

• A grand ballroom for the reception, featuring crystal chandeliers and enough space for dining and dancing.

• Availability on October 15, 2050 from 4:00 PM to 11:00 PM, ensuring ample time for your ceremony, cocktail hour, and reception.

2. Theme and Décor

Based on your love for timeless elegance with a modern twist, our design team will create a luxurious yet romantic atmosphere. The décor will include:

• Custom floral arrangements featuring white roses, peonies, and eucalyptus, designed in an all-white and soft blush color palette.

• Elegant gold-accented table settings, with chic glass chargers and fine linen tablecloths.

• Personalized touches such as a monogrammed dance floor and a welcome sign with your names beautifully hand-lettered.

3. Catering Services

We have partnered with Restaurant Inc., renowned for their exquisite culinary offerings. The menu will include:

• A gourmet three-course plated dinner featuring a starter of lobster bisque, an entrée of grilled filet mignon with truffle mashed potatoes, and a decadent chocolate mousse for dessert.

• A full bar with signature cocktails, including "The Lyda" (a refreshing elderflower spritz) and "The Sigmund" (a bold bourbon-based cocktail), along with a selection of fine wines.

• Professional waitstaff and bartenders ensuring top-notch service throughout the evening.

4. Entertainment

For your entertainment, we propose hiring The Velvet Groove Band, a versatile band that will set the perfect mood. Their services include:

• A live performance during your cocktail hour, featuring soft jazz and acoustic renditions of your favorite songs.

• A full band performance for the reception, playing a mix of classic hits and modern tunes to keep the dance floor full.

• Professional sound and lighting equipment to create an immersive atmosphere for your guests.

5. Wedding Day Coordination

Our experienced team will handle all the logistics on your wedding day, ensuring that everything runs smoothly so you can focus on enjoying your special day. Our coordination services include:

• Overseeing the setup of the ceremony and reception spaces.

• Managing the timeline and ensuring all vendors arrive and are set up on time.

• Coordinating with the photographer, officiant, and bridal party to ensure a seamless flow of the day.

Investment and Payment Terms

Below is the estimated budget based on your selected services:

• Venue (The Grand Chateau): $12,000

• Catering (Gourmet Delights Catering): $20,000

• Décor (Floral, linens, custom elements): $8,000

• Entertainment (The Velvet Groove Band): $6,000

• Wedding Coordination: $5,000

Total Estimated Cost: $51,000

A 50% deposit of $25,500 is required upon signing the contract, with the remaining balance due 14 days prior to the event date (October 1, 2050). We are more than happy to discuss any adjustments to ensure the proposal fits your exact needs and budget.

Next Steps

We are incredibly excited about the opportunity to work with you and would love to discuss this proposal in more detail. Please feel free to contact me at 222 555 7777 or email me at [YOUR COMPANY EMAIL] to schedule a follow-up meeting. Once you are ready, we can move forward with finalizing the contract and starting the detailed planning for your dream wedding.

Thank you for considering BlueLeaf to be part of such a momentous occasion. We look forward to making your wedding an unforgettable experience for you and your guests.

Warm regards,

[YOUR NAME]

Lead Event Planner

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