Catering Contract Letter Layout

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Date: [Month Day, Year]

Client's Name: Client's Name
Client's Address: Client's Address
City, State, Zip Code: City, State, Zip Code

Re: Catering Contract Agreement

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Dear [Client's Name],

Thank you for considering [Your Company Name] for your upcoming event on [Event Date]. We are excited about the opportunity to provide catering services for your [Type of Event] at [Event Venue]. Below are the details of our agreement:

Event Details

1. Event Date: Event Date

2. Event Time: Start Time to End Time

3. Number of Guests: Estimated Number of Guests

4. Menu Selection:

   • Appetizers: List of Appetizers

   • Main Courses: List of Main Courses

   • Desserts: List of Desserts

   • Beverages: List of Beverages

Pricing

• Total Cost: Total Cost

• Deposit Required: Deposit Amount (due by Deposit Due Date)

• Final Payment Due: Final Payment Amount (due by Final Payment Due Date)

Terms and Conditions

1. Cancellation Policy: Outline cancellation terms and conditions.

2. Service Charges: Specify any service charges or gratuities.

3. Liability: Include any liability clauses.

4. Additional Services: Mention any additional services, such as event setup or cleanup.

5. Special Requests: Address any special requests or dietary restrictions.

Confirmation

Please review the details outlined above. If you agree to the terms of this catering contract, kindly sign and return a copy of this letter by Response Due Date. Upon receipt, we will confirm your booking.

We look forward to making your event a memorable occasion. If you have any questions or require further information, please don’t hesitate to contact us at [Your Company Number] or [Your Company Email].

Thank you once again for choosing Your Company Name.

Sincerely,

[Your Name]
Position

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Acceptance of Terms

I, Client's Name, agree to the terms and conditions outlined in this catering contract.

Client's Signature:

Client's Name
Date: [Month Day, Year]

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