Free Sample Call Center Daily Report Template
Sample Call Center Daily Report
Date: October 30, 2054
Prepared By: [YOUR NAME]
Company Name : [Your Company Name]
1. Summary
The daily report provides an overview of the call center's performance metrics for October 30, 2054. This report includes key performance indicators (KPIs), trends, and observations to aid in the evaluation of operational efficiency and customer satisfaction.
2. Key Performance Metrics
|
Metric |
Value |
Target |
Variance |
|---|---|---|---|
|
Total Incoming Calls |
1,250 |
1,200 |
+50 |
|
Total Outgoing Calls |
600 |
550 |
+50 |
|
Average Handle Time (AHT) |
4 minutes 30 seconds |
4 minutes |
+30 seconds |
|
Average Speed of Answer (ASA) |
1 minute 15 seconds |
1 minute |
+15 seconds |
|
First Call Resolution (FCR) |
85% |
90% |
-5% |
|
Customer Satisfaction Score |
92% |
90% |
+2% |
|
Total Agents Available |
20 |
N/A |
N/A |
|
Total Abandoned Calls |
75 |
50 |
+25 |
3. Observations and Trends
-
Call Volume: The total incoming calls increased by 4% compared to the previous day, indicating a notable spike in demand, likely due to recent marketing campaigns.
-
Performance Issues: The Average Handle Time exceeded the target by 30 seconds. This increase can be attributed to a higher number of complex inquiries requiring detailed responses from agents.
-
Customer Satisfaction: The Customer Satisfaction Score improved by 2%, indicating that recent changes in service protocols positively impacted customer experiences.
-
Agent Performance: Agent #12 and Agent #7 are highlighted as top performers with 95% and 94% Customer Satisfaction Scores, respectively. However, Agent #5 struggled with a low FCR of 70%, necessitating additional support.
4. Action Items
-
Training Sessions: Schedule additional training for Agent #5 to address performance issues related to handling complex inquiries effectively.
-
Staffing Adjustments: Consider increasing staff during peak hours from 4 PM to 6 PM to manage the observed rise in call volume more effectively.
-
Feedback Loop: Implement a feedback mechanism to gather insights from agents regarding customer interactions and areas for improvement, focusing on improving FCR rates.
5. Conclusion
The daily performance metrics provide a clear picture of the call center’s operational effectiveness. Continuous monitoring and adjustments based on these insights will enhance customer satisfaction and optimize call center performance.
Next Report Date: October 31, 2054
Prepared By: [YOUR NAME]
Contact Information: [YOUR EMAIL]
