Free Sample Building Maintenance Report Template
Sample Building Maintenance Report
Date: December 20, 2050
Building Name/Address: Sunshine Apartments, 123 Main Street, Springfield, IL 62701
Prepared By: [Your Name], Maintenance Supervisor
Section 1: General Information
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Report Period: December 1, 2050, to December 19, 2050
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Inspection Conducted By: [Your Name]
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Purpose of Inspection: To evaluate and document the condition of Sunshine Apartments, identify maintenance needs, and ensure compliance with safety and operational standards.
Section 2: Summary of Findings
Overall Condition of Building:
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Structural Integrity: Good
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Cleanliness: Fair
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Safety Compliance: Fair
Section 3: Detailed Inspection Results
1. Exterior Inspection
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Roof: No visible leaks or damage observed. Gutters are partially clogged with leaves.
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Walls: Minor cracks were identified on the east-facing wall; there is no immediate threat but it requires monitoring.
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Windows/Doors: Windows are in good condition. The main entrance door has a loose hinge that needs repair.
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Parking Lot/Sidewalks: Two potholes in the parking area require immediate patching.
2. Interior Inspection
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Walls/Ceilings: Water stains were observed on the ceiling in Apartment 302, likely from a plumbing issue.
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Floors: Common areas show minor scuff marks; no significant damage.
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Lighting: 5 light fixtures in the basement are non-functional and require replacement.
3. Mechanical Systems
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HVAC Systems: Filters need replacement. No operational issues were reported.
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Plumbing Systems: Slow drain reported in Apartment 302. No leaks were detected elsewhere.
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Electrical Systems: The breaker panel is functioning normally. One power outlet in Apartment 204 is non-operational.
4. Safety Systems
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Fire Alarms/Extinguishers: All fire extinguishers inspected; two units require immediate refilling.
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Emergency Exits: Clear and accessible. Exit signs and lights are operational.
Section 4: Recommended Actions
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Roof Maintenance: Clean gutters by December 23, 2050.
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Wall Monitoring: Conduct monthly inspections on the east-facing wall cracks.
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Lighting Repairs: Replace faulty fixtures in the basement by December 25, 2050.
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HVAC Service: Replace filters and schedule routine servicing by January 5, 2051.
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Plumbing Repair: Investigate and resolve slow drain in Apartment 302 by December 24, 2050.
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Fire Extinguisher Refill: Refill two extinguishers and verify expiration dates by December 22, 2050.
Section 5: Maintenance Schedule
Task |
Priority |
Assigned To |
Deadline |
Status |
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Gutter Cleaning |
Medium |
Maintenance Team |
December 23, 2050 |
Pending |
Wall Monitoring |
Low |
Maintenance Team |
January 15, 2051 |
Scheduled |
Lighting Replacement |
High |
Electrician |
December 25, 2050 |
In Progress |
HVAC Filter Replacement |
Medium |
HVAC Contractor |
January 5, 2051 |
Pending |
Plumbing Repair |
High |
Plumbing Team |
December 24, 2050 |
Scheduled |
Fire Extinguisher Refill |
High |
Safety Officer |
December 22, 2050 |
Scheduled |
Section 6: Photos/Attachments
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Photo 1: Crack in the east-facing wall (attached).
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Photo 2: Potholes in the parking lot (attached).
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Photo 3: Water stains on the ceiling in Apartment 302 (attached).
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Photo 4: Non-functional light fixtures in the basement (attached).
Prepared By:
[Your Name]
Maintenance Supervisor
Approved By:
Jane Smith
Building Manager