Free Sample Building Maintenance Report Template

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Free Sample Building Maintenance Report Template

Sample Building Maintenance Report


Date: December 20, 2050
Building Name/Address: Sunshine Apartments, 123 Main Street, Springfield, IL 62701
Prepared By: [Your Name], Maintenance Supervisor


Section 1: General Information

  • Report Period: December 1, 2050, to December 19, 2050

  • Inspection Conducted By: [Your Name]

  • Purpose of Inspection: To evaluate and document the condition of Sunshine Apartments, identify maintenance needs, and ensure compliance with safety and operational standards.


Section 2: Summary of Findings

Overall Condition of Building:

  • Structural Integrity: Good

  • Cleanliness: Fair

  • Safety Compliance: Fair


Section 3: Detailed Inspection Results

1. Exterior Inspection

  • Roof: No visible leaks or damage observed. Gutters are partially clogged with leaves.

  • Walls: Minor cracks were identified on the east-facing wall; there is no immediate threat but it requires monitoring.

  • Windows/Doors: Windows are in good condition. The main entrance door has a loose hinge that needs repair.

  • Parking Lot/Sidewalks: Two potholes in the parking area require immediate patching.

2. Interior Inspection

  • Walls/Ceilings: Water stains were observed on the ceiling in Apartment 302, likely from a plumbing issue.

  • Floors: Common areas show minor scuff marks; no significant damage.

  • Lighting: 5 light fixtures in the basement are non-functional and require replacement.

3. Mechanical Systems

  • HVAC Systems: Filters need replacement. No operational issues were reported.

  • Plumbing Systems: Slow drain reported in Apartment 302. No leaks were detected elsewhere.

  • Electrical Systems: The breaker panel is functioning normally. One power outlet in Apartment 204 is non-operational.

4. Safety Systems

  • Fire Alarms/Extinguishers: All fire extinguishers inspected; two units require immediate refilling.

  • Emergency Exits: Clear and accessible. Exit signs and lights are operational.


Section 4: Recommended Actions

  1. Roof Maintenance: Clean gutters by December 23, 2050.

  2. Wall Monitoring: Conduct monthly inspections on the east-facing wall cracks.

  3. Lighting Repairs: Replace faulty fixtures in the basement by December 25, 2050.

  4. HVAC Service: Replace filters and schedule routine servicing by January 5, 2051.

  5. Plumbing Repair: Investigate and resolve slow drain in Apartment 302 by December 24, 2050.

  6. Fire Extinguisher Refill: Refill two extinguishers and verify expiration dates by December 22, 2050.


Section 5: Maintenance Schedule

Task

Priority

Assigned To

Deadline

Status

Gutter Cleaning

Medium

Maintenance Team

December 23, 2050

Pending

Wall Monitoring

Low

Maintenance Team

January 15, 2051

Scheduled

Lighting Replacement

High

Electrician

December 25, 2050

In Progress

HVAC Filter Replacement

Medium

HVAC Contractor

January 5, 2051

Pending

Plumbing Repair

High

Plumbing Team

December 24, 2050

Scheduled

Fire Extinguisher Refill

High

Safety Officer

December 22, 2050

Scheduled


Section 6: Photos/Attachments

  1. Photo 1: Crack in the east-facing wall (attached).

  2. Photo 2: Potholes in the parking lot (attached).

  3. Photo 3: Water stains on the ceiling in Apartment 302 (attached).

  4. Photo 4: Non-functional light fixtures in the basement (attached).


Prepared By:

[Your Name]

Maintenance Supervisor

Approved By:

Jane Smith

Building Manager


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