Free Sample Building Maintenance Report Template

Sample Building Maintenance Report

Date: December 20, 2050
Building Name/Address: Sunshine Apartments, 123 Main Street, Springfield, IL 62701
Prepared By: [Your Name], Maintenance Supervisor

Section 1: General Information

Report Period: December 1, 2050, to December 19, 2050
Inspection Conducted By: [Your Name]
Purpose of Inspection: To evaluate and document the condition of Sunshine Apartments, identify maintenance needs, and ensure compliance with safety and operational standards.

Section 2: Summary of Findings

Overall Condition of Building:

Structural Integrity: Good
Cleanliness: Fair
Safety Compliance: Fair

Section 3: Detailed Inspection Results

1. Exterior Inspection

Roof: No visible leaks or damage observed. Gutters are partially clogged with leaves.
Walls: Minor cracks were identified on the east-facing wall; there is no immediate threat but it requires monitoring.
Windows/Doors: Windows are in good condition. The main entrance door has a loose hinge that needs repair.
Parking Lot/Sidewalks: Two potholes in the parking area require immediate patching.

2. Interior Inspection

Walls/Ceilings: Water stains were observed on the ceiling in Apartment 302, likely from a plumbing issue.
Floors: Common areas show minor scuff marks; no significant damage.
Lighting: 5 light fixtures in the basement are non-functional and require replacement.

3. Mechanical Systems

HVAC Systems: Filters need replacement. No operational issues were reported.
Plumbing Systems: Slow drain reported in Apartment 302. No leaks were detected elsewhere.
Electrical Systems: The breaker panel is functioning normally. One power outlet in Apartment 204 is non-operational.

4. Safety Systems

Fire Alarms/Extinguishers: All fire extinguishers inspected; two units require immediate refilling.
Emergency Exits: Clear and accessible. Exit signs and lights are operational.

Section 4: Recommended Actions

Roof Maintenance: Clean gutters by December 23, 2050.
Wall Monitoring: Conduct monthly inspections on the east-facing wall cracks.
Lighting Repairs: Replace faulty fixtures in the basement by December 25, 2050.
HVAC Service: Replace filters and schedule routine servicing by January 5, 2051.
Plumbing Repair: Investigate and resolve slow drain in Apartment 302 by December 24, 2050.
Fire Extinguisher Refill: Refill two extinguishers and verify expiration dates by December 22, 2050.

Section 5: Maintenance Schedule

Task	Priority	Assigned To	Deadline	Status
Gutter Cleaning	Medium	Maintenance Team	December 23, 2050	Pending
Wall Monitoring	Low	Maintenance Team	January 15, 2051	Scheduled
Lighting Replacement	High	Electrician	December 25, 2050	In Progress
HVAC Filter Replacement	Medium	HVAC Contractor	January 5, 2051	Pending
Plumbing Repair	High	Plumbing Team	December 24, 2050	Scheduled
Fire Extinguisher Refill	High	Safety Officer	December 22, 2050	Scheduled