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Free Car Maintenance Report Format Template

Car Maintenance Report Format


Report Date: December 20, 2050
Car Make & Model: Toyota Camry 2020
Car Registration Number: ABC1234
Mileage at Time of Report: 45,000 miles
Prepared By: [Your Name]
Service Center: [Your Company Name]


1. Vehicle Overview

  • Car Make & Model: Toyota Camry 2050

  • Year of Manufacture: 2020

  • Engine Type: 2.5L 4-cylinder

  • Transmission Type: Automatic

  • Fuel Type: Gasoline

  • Vehicle Condition: Good


2. Maintenance Summary

This section provides an overview of all maintenance performed during the reporting period.

Date

Service Type

Description

Cost

12/01/2050

Oil Change

Replaced engine oil and oil filter.

$80

12/05/2050

Tire Rotation & Alignment

Rotated tires and performed wheel alignment.

$120

12/10/2050

Brake Inspection

Inspected brake pads and rotors, and replaced front brake pads.

$150

12/12/2050

Air Filter Replacement

Replaced air filter due to clogging.

$50

12/15/2050

Battery Check & Replacement

Checked battery health, and replaced battery due to low voltage.

$180

12/18/2050

Fluid Top-up (Coolant, Brake)

Topped up coolant and brake fluid levels.

$40

12/20/2050

Transmission Fluid Change

Replaced transmission fluid and filter.

$200


3. Scheduled Maintenance

  • Next Maintenance Due:

    • Oil Change: January 2051 (Next 5,000 miles)

    • Brake Inspection: March 2051 (Next 12,000 miles)

    • Tire Inspection: February 2051 (Next 10,000 miles)


4. Repairs and Issues Reported

Issue

Date Reported

Action Taken

Cost

Engine misfire

12/01/2050

Replaced ignition coil and spark plugs.

$180

The air conditioning not cooling

12/07/2050

Recharged refrigerant and repaired a minor leak in the AC system.

$250


5. Parts Replaced

Part

Part Number

Date Replaced

Cost

Engine Oil Filter

90915-YZZD3

12/01/2024

$20

Air Filter

17801-0H010

12/12/2024

$30

Battery

28800-21130

12/15/2024

$150

Transmission Fluid Filter

35330-0P060

12/20/2024

$50


6. Fluid Levels

Fluid Type

Status

Comments

Engine Oil

Full

The oil level was checked, no issues.

Brake Fluid

Full

Fluid level adequate.

Coolant

Full

Topped up during maintenance.

Transmission Fluid

Low

Refilled during fluid change.

Power Steering Fluid

Full

No issues with fluid levels.


7. Tire Condition

Tire Position

Condition

Action Needed

Front Left

Worn

Replace soon

Front Right

Good

No issues

Rear Left

Worn

Replace soon

Rear Right

Good

No issues


8. Next Steps and Recommendations

  • Immediate Attention: The front left and rear left tires are nearing the end of their lifespan and should be replaced in the next 1,000 miles.

  • Recommended Maintenance in 2025:

    • Timing belt replacement in the next 15,000 miles or 12 months.

    • Full suspension inspection at the next service interval.


9. Total Maintenance Cost for this Report Period

Service Category

Total Cost

Regular Maintenance

$870

Repairs

$430

Parts Replacement

$450

Total

$1,750


Report Prepared By:

[Your Name]

Service Technician
[Your Company Name]


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