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Free Server Maintenance Report Template

Server Maintenance Report


Report Date: December 20, 2050
Server Model: Dell PowerEdge R740
Server ID: SVR-001234
Location: Data Center A
Prepared By: [Your Name]
Service Provider: [Your Company Name]


1. Server Overview

  • Server Model: Dell PowerEdge R740

  • Operating System: Windows Server 2050

  • Processor: Intel Xeon Gold 6240R, 2.40 GHz, 18 cores

  • Memory: 128 GB DDR4 RAM

  • Storage: 2 x 1 TB SSD, 4 x 2 TB HDD

  • RAID Configuration: RAID 10

  • Network Interface: Dual 10GbE NIC

  • Power Supply: Redundant 1100W

  • Server Status: Operational


2. Maintenance Summary

This section provides an overview of all maintenance performed during the reporting period.

Date

Service Type

Description

Cost

12/01/2050

OS Update

Applied security updates and patches for Windows Server 2019.

$100

12/05/2050

Hard Drive Replacement

Replaced failed 2TB HDD with new 2TB HDD.

$250

12/10/2050

Memory Check & Upgrade

Replaced faulty 16GB RAM module, and added 32GB RAM to expand memory.

$350

12/12/2050

Backup Verification

Verified and tested system backups.

$80

12/15/2050

Network Configuration

Reconfigured network settings to optimize data transfer speed.

$120

12/18/2050

Server Health Check

Performed full diagnostic on server components and health check.

$150

12/20/2050

Software Upgrade

Upgraded RAID firmware and performed firmware updates on NIC.

$200


3. Scheduled Maintenance

  • Next Maintenance Due:

    • Operating System Update: January 2051 (Next 30 days)

    • Hard Drive Check: February 2051 (Next 3,000 operational hours)

    • Memory Check: March 2051 (Next 6 months)

    • Backup Verification: January 2051 (Next 30 days)


4. Repairs and Issues Reported

Issue

Date Reported

Action Taken

Cost

Failed Hard Drive

12/01/2050

Replaced failed 2TB HDD with a new unit.

$250

Slow Network Speeds

12/10/2050

Reconfigured network settings for optimization.

$120


5. Parts Replaced

Part

Part Number

Date Replaced

Cost

2TB HDD

ST2000DM008

12/05/2050

$150

16GB RAM Module

HMA82GR7MFR4N-VK

12/10/2050

$180

32GB RAM Module

HMA82GR7MFR8N-UH

12/10/2050

$220

RAID Controller Firmware

PERC H730P

12/20/2050

$100


6. System Performance Monitoring

Metric

Status

Comments

CPU Usage

15%

Operating within normal limits.

RAM Usage

70 GB used (55%)

Sufficient memory is available.

Storage Usage

2 TB (50% used)

Storage capacity adequate.

Network Throughput

3 Gbps

Optimized network settings.

Backup Status

Success (Last: 12/15/2050)

The backup was completed without errors.


7. Security and Updates

  • Security Patches Applied:

    • Windows Server 2050: December 2050 updates

    • Firmware: RAID, NIC firmware updated to latest versions

  • Antivirus/Anti-malware:

    • Last scan: 12/18/2050

    • No malware detected


8. Next Steps and Recommendations

  • Immediate Attention: Continue monitoring network speeds for any irregularities and replace aging SSDs in the next maintenance window.

  • Recommended Maintenance in 2051:

    • Check power supply redundancy and fan health.

    • Replace aging 2TB HDDs with SSDs for better speed and reliability.

    • Review backup schedules to ensure regular off-site backups.


9. Total Maintenance Cost for this Report Period

Service Category

Total Cost

Regular Maintenance

$1,300

Repairs

$370

Parts Replacement

$550

Total

$2,220


Report Prepared By:


[Your Name]
IT Specialist
[Your Company Name]


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